Capture and Proposals Specialist

Position Overview

Mass Virtual is seeking a Capture & Proposal Specialist to support the pursuit and submission of new business opportunities across the federal government Department of War and select commercial markets. Working closely with the Business Development Manager this position will take a leading role in moving qualified opportunities through capture planning solicitation analysis proposal development compliance review submission and post-submission activities. This is primarily a capture and proposal role rather than a traditional sales or prospecting position. The ideal candidate is a strong writer researcher and project coordinator who can analyze complex requirements organize competitive pursuits coordinate cross-functional contributors and drive proposal efforts from initial capture through final submission. The Capture & Proposal Specialist will work across Business Development Operations Engineering/Product Contracts Finance/Pricing Marketing and company leadership to develop compliant and compelling responses that clearly demonstrate Mass Virtuals capabilities experience differentiators and value to customers. The position may also support customer meetings industry events demonstrations and other business development activities when directly related to active pursuits or capture efforts.

Key Responsibilities

Capture

• Support and execute the capture process for qualified government and commercial opportunities from pursuit decision through proposal transition.
• Research and monitor federal and commercial acquisition activity including Sources Sought notices RFIs RFPs RFQs BAAs CSOs OTAs IDIQ/GWAC task orders industry days and other relevant opportunities.
• Conduct customer agency program incumbent competitor and market research to develop actionable capture intelligence.
• Analyze potential opportunities based on customer requirements strategic fit competitive position acquisition strategy funding schedule contract vehicle and other pursuit considerations.
• Develop and maintain capture plans that document customer requirements acquisition timelines competitive landscape stakeholders partners pursuit milestones and actions required to position Mass Virtual for award.
• Support development of pursuit strategies win themes discriminators value propositions and solution positioning in coordination with the Business Development Manager and internal stakeholders.
• Research customer organizations and key stakeholders to support customer engagement opportunity shaping and pursuit strategy.
• Support teaming and partner assessments including identification of potential prime contractors subcontractors technology partners and other strategic teammates.
• Support pricing strategy Price-to-Win analysis Rough Order of Magnitude (ROM) development and other pursuit pricing activities in coordination with Business Development Contracts Finance/Pricing Operations and leadership.
• Participate in capture meetings solution-development sessions customer meetings industry days demonstrations conferences and partner discussions when relevant to active or emerging pursuits.
• Maintain accurate capture documentation opportunity milestones competitive intelligence and pursuit status within company systems and the CRM.
• Prepare opportunities for formal proposal kickoff by ensuring capture intelligence customer requirements strategy solution direction teaming considerations and known risks are clearly documented and transitioned to the proposal effort.

Proposals

• Lead and manage end-to-end proposal efforts from solicitation release and kickoff through final submission.
• Review and analyze solicitation documents amendments PWS/SOW/SOO requirements evaluation criteria submission instructions contract requirements deadlines page limitations required attachments and other compliance requirements.
• Develop and maintain proposal compliance matrices outlines content plans proposal schedules responsibility matrices action-item trackers and final submission checklists.
• Translate solicitation requirements and evaluation criteria into clear assignments and instructions for proposal contributors.
• Coordinate proposal inputs across Business Development Operations Engineering/Product Contracts Finance/Pricing Marketing leadership subject matter experts and external partners.
• Establish proposal milestones and internal deadlines track contributor progress proactively follow up on outstanding actions and drive proposal activities to completion.
• Draft edit and integrate clear persuasive evaluator-focused proposal content including technical approaches management approaches corporate experience past performance staffing capabilities executive summaries and other required response sections.
• Translate complex technical information and subject matter expert input into clear accurate and compelling narratives for government and commercial evaluators.
• Ensure the proposal content directly addresses customer requirements and evaluation criteria and demonstrates Mass Virtuals capabilities through relevant experience evidence outcomes and differentiators.
• Manage development of responses to RFPs RFQs RFIs Sources Sought notices white papers capability requests BAAs CSOs OTA opportunities IDIQ/GWAC task orders and other government or commercial requests.
• Plan and coordinate structured proposal reviews including Pink Team Red Team Gold Team or equivalent reviews and manage the incorporation and adjudication of review comments.
• Perform detailed compliance and quality-control reviews for responsiveness consistency accuracy clarity formatting page limits file requirements and overall proposal quality.
• Coordinate final proposal production and ensure all required volumes attachments forms certifications pricing inputs and supporting documentation are complete and properly prepared for submission.
• Own final submission readiness and ensure proposals are submitted accurately professionally and on time in accordance with customer instructions.
• Maintain and continuously improve reusable proposal resources including past performance information corporate experience capability descriptions resumes templates boilerplate content graphics and other proposal assets.
• Manage post-submission activities including customer follow-up clarification requests discussions revised submissions debriefings and lessons learned as applicable.
• Support the transition of awarded efforts from Business Development/Capture to Contracts Operations and Program Management to ensure relevant commitments assumptions requirements and customer expectations are communicated.

Required Qualifications

• 25 years of experience in federal government capture proposal development government contracting or a closely related role with demonstrated experience supporting competitive government pursuits.
• Demonstrated experience developing managing or contributing to federal government proposals and other acquisition responses.
• Strong understanding of the federal acquisition and proposal lifecycle including experience with RFIs RFPs RFQs Sources Sought notices and other government acquisition methods.
• Demonstrated ability to review government solicitations identify requirements and evaluation criteria and develop proposal compliance matrices outlines schedules and submission requirements.
• Exceptional professional writing and editing skills with the ability to develop clear persuasive compliant and customer-focused proposal content.
• Ability to understand technical subject matter and translate input from engineers technical personnel and subject matter experts into evaluator-friendly proposal narratives.
• Strong project management and organizational skills with the ability to manage multiple pursuits competing deadlines contributors dependencies and priorities simultaneously.
• Demonstrated ability to coordinate cross-functional teams and hold contributors accountable to proposal schedules and internal deadlines.
• Strong research and analytical skills with the ability to evaluate customers competitors acquisition strategies contract vehicles and market conditions.
• High attention to detail and demonstrated ability to perform thorough compliance and quality-control reviews.
• Ability to take ownership of assignments identify gaps or risks proactively follow up with stakeholders and drive actions through completion.
• Strong verbal communication and interpersonal skills with the ability to work effectively with Business Development Operations Engineering/Product Contracts Finance/Pricing Marketing executives customers and external partners.
• Proficiency with Microsoft 365 and experience working with CRM proposal management or collaborative document-management systems.
• Ability to support occasional travel for customer meetings industry days conferences demonstrations and other capture-related activities.

Preferred Qualifications

• Experience supporting Department of War or other federal agency capture and proposal efforts.
• Experience with GovWin agency acquisition portals or similar federal market-intelligence and opportunity-research platforms.
• Experience with IDIQs GWACs task-order competitions BAAs CSOs OTAs or other alternative federal acquisition methods.
• Experience developing or managing technical proposals involving software training simulation XR/VR/AR digital solutions or other emerging technologies.
• Experience with formal proposal-development methodologies and structured review processes such as Shipley Pink Team Red Team and Gold Team reviews.
• Shipley or APMP proposal training or certification.
• Experience supporting Price-to-Win analysis competitive assessments teaming strategies ROM development or proposal pricing activities.
• Experience in maintaining past performance corporate experience proposal content libraries templates and other reusable proposal assets.
• Experience working in a fast-paced growth-oriented environment supporting multiple simultaneous government pursuits.
• Familiarity with XR/VR/AR simulation gaming immersive training defense technology or dual-use technology.