Campus Operations Coordinator

Job Description:

ABOUT THE CHICAGO SCHOOL

The Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals organizations and communities. We enroll over 6000 students across 40 academic programs culminating in a bachelors masters or doctoral degree or a professional certificate and our unique approach to impact-focused education has made us a leading nonprofit university for more than 40 years.

As an employee at The Chicago School you can become a member of a university community committed to true inclusion and equity. At The Chicago School we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic talented and passionate professionals who will help us continue to innovate for decades to come.

POSITION SUMMARY

The Chicago School is seeking a Full Time Campus Operations Coordinator to assist with campus coverage. Schedule will vary based on campus needs and will include evenings and weekends. The Campus Operations Coordinator plays an essential role in supporting day-to-day operations and events on the Los Angeles campus. Reporting to the Campus Manager the Coordinator performs and coordinates tasks and activities to facilitate the optimal functioning of facilities systems and processes for faculty staff and students.

PRINCIPAL DUTIES

Operational Support

• Provide general administrative assistance to campus operations leadership.

• Support the management of the campus operations inbox and respond to student faculty and staff requests related to campus operations.

• Perform daily opening and closing routines including verifying building readiness safety systems space condition and ensuring all areas are secured after hours.

• Support scheduling and information management related to facilities usage and campus events.

• Manage incoming and outgoing deliveries mail and shipments. Ensure proper sorting documentation and timely distribution of packages to campus departments and personnel.

• Support the reception desk as needed.

• Create and update ID cards for faculty staff and students.

• Support on-site vendors and contractors by coordinating access escorting when required and ensuring work is completed according to campus standards.

• Provide frontline solutions-oriented customer service to students faculty staff and visitors responding promptly to requests and escalating issues appropriately to ensure timely resolution.

• Collaborate with Campus Operations leadership IT Academic Departments Student Services and other campus partners to support daily operations and ensure coordinated service delivery.

• Maintain a consistent presence throughout the campus to monitor activity identify operational issues and ensure a clean safe and welcoming environment.

• Document and communicate campus conditions incidents recurring issues and observed trends to Campus Operations leadership in a timely and accurate manner to support risk mitigation and continuous improvement.

• Provide logistical and on-site operational support for academic residencies working in coordination with Campus Operations leadership and campus partners.

• Support the onboarding and training of student workers and new hires on campus operational processes.

Campus Management

• Support office moves furniture reconfigurations and classroom setups.

• Provide support for on-campus events including room reservations setup and takedown.

• Monitor and replenish inventory for classrooms offices kitchens and common spaces. Ensure supplies are organized available and restocked in a timely manner.

• Perform minor maintenance tasks and routine inspections to identify facility repair needs.

• Submit track and follow up on work orders for maintenance custodial and facilities needs verifying completion and communicating updates to Campus Operations leadership.

Emergency Preparedness

• Be trained on emergency operations policies and procedures and be able to execute response plans on behalf of campus operations leadership if needed.

• Assist in implementing emergency procedures including building evacuations safety drills and maintaining first-aid kits and emergency supply stations.

BASIC QUALIFICATIONS

• High school diploma or GED.

• 1 years of administrative experience in an office environment.

• Proficiency with Microsoft Office suite and database management software.

• Valid U.S. Drivers License.

• Availability to work evening and weekend hours.

• Ability to lift push and pull approximately 50 pounds.

PREFERRED QUALIFICATIONS

• Associates or Bachelors degree.

• Experience in facility coordination or event planning.

• Strong organizational and time management abilities.

• Excellent written and verbal communication skills.

• Ability to multi-task and manage competing priorities.

COMPENSATION AND BENEFITS

This opportunity is budgeted at $23.64 - $25.64 per hour base compensation. Additional factors may impact total compensation. To learn more about our competitive benefits and additional rewards including generous paid time-off medical and dental insurance coverage life and disability insurance retirement plan with employer contribution multiple flexible spending accounts and tuition reimbursement click the link below.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

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