Business Services Manager Accounting Supervisor Inter

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POSITION PURPOSE

This position directs and manages the functions for accounts receivable accounts payable and purchasing including supervisory responsibility for billing cashiering collections financial aid disbursement and the refunding operations as well as supervisory responsibility for payments made from and to the University and supervising the procure-to-pay process. This position is responsible for the setup of tables in MNSCU ISRS and coordination with several university departments and advises Southwest Minnesota State University administration on statutory and Minnesota State guidelines and regulations regarding accounts receivables accounts payables and procurement and ensures that the University follows established policies and procedures.

RESPONSIBILITIES

• Lead supervise and direct Accounts Receivable Accounts Payable and Purchasing department personnel including but not limited to hiring coaching and developing promoting rewarding assigning and reviewing work directing work approving transfers disciplining suspending discharging and adjusting grievances to ensure that staff are skilled and available as needed. Follow collective bargaining agreements and Minnesota State policies and procedures to be sure they are implemented and appropriately enforced and projects are staffed correctly to meet deadlines.

Priority: Essential Percent of Time: 20%

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• Complete and/or manage the activities of the Universitys accounts receivable billing invoicing cashiering collection financial aid invoicing third party loading disbursement and refunding so all activities are handled in compliance with Federal State of Minnesota and Minnesota State guidelines and processing business expenses.

Priority: Essential Percent of Time: 20%.

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• Serve as the Universitys primary resource for student accounts receivable and accounts payable administration. Serve as a resource to resolve questions/concerns for students parents and other internal or external clientele regarding the delivery of university financial services. Inform and advise students staff members and others regarding billing registration financial aid and payment transactions that affect their financial obligation to Southwest Minnesota State University. Use professional judgment combined with consultation as needed to determine the best resolution to issues where established policies and procedures do not provide adequate guidance.

Priority: Essential Percent of Time: 20%

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• Work in partnership with the office of Financial Aid on the Financial Aid Apply Funds Apply and Return of Title IV processes.

Priority: Essential Percent of Time: 10%

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• Responsible for the setup of tables in MNSCU ISRS and coordination with several university departments. Enter all tuition fees and any other charges on student accounts.

Priority: Essential Percent of Time: 10%

• Monitor the aging of the outstanding checks. Provide listing to support staff for resolving and monitoring progress. Prepare unclaimed property reports and return of any federal or state unclaimed funds timely.
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• Monitor the aging of accounts receivables. Ensure that third party partners are invoiced in a timely manner. Provide guidance to staff for resolving and monitoring progress.

Priority: Essential Percent of Time: 5%

• Review and update process and procedures within receivables payables and procurement to ensure efficacy and efficiency. Effectively utilize existing technology and make recommendations as deemed necessary for technological improvements.

Priority: Essential Percent of Time 5%

• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Priority: Essential Percent of Time: 5%

MINIMUM QUALIFICATIONS

• 2 years of experience in accounting finance or related field; an associates degree may substitute for 6 months experience a bachelors degree may substitute for 1-year professional experience a masters degree may substitute for 1.5 years professional experience
• Supervision of full-time personnel
• Advanced skills in the use of spreadsheets data analytical tools and word processing.
• Ability to communicate effectively.
• Ability to deliver high quality customer service.
• Experience with conflict management and resolution.
• Analytical skills and attention to detail.
• Knowledge and advanced skills within database/management information systems.
• Ability to manage multiple tasks and projects.

PREFERRED QUALIFICATIONS

• Experience in higher education.
• Experience with Workday.
• Experience with Power BI.
• Knowledge of procurement regulations for the State of Minnesota.
• Knowledge and experience with accounts receivable accounts payable cash management procurement and collections.
• Experience in bargaining environments.

RELATIONSHIPS

This Position Reports to the Director of Business Services

Supervises

• Cashier 1.0 FTE
• Account Clerk Seniors 2.0 FTE
• Buyer 1.0 FTE

Internal and External Clientele and Purpose of Contact

This position supervises directs and manages the accounts receivable billing setting up tables in MNSCU ISRS and coordination with several university departments maintaining the year/term calendar cashiering collections financial aid disbursement and the refunding operations and is responsible for administering and supervising all accounts payable functions to ensure payments are made accurately and timely and ensuring compliance with state statutes for procurement.

PROBLEM SOLVING

The position provides leadership in the delivery and communication of the universitys student financial services policies and procedures. Problems typically involve working with students who cannot or will not pay their university addition to effectively collecting university revenues the position must also possess a working knowledge of the universitys financial aid processing system. This position must address customer service concerns communicated by a variety of constituents and sometimes in emotionally charged settings. Assessment and resolution of these concerns must be made quickly accurately and consistently. This position must frequently evaluate and interpret account transactions that have occurred as well as explain potential consequences of actions that could affect enrollment eligibility financial aid eligibility and access to university services collection fees or other effects resulting from current university policies.

Budget

Oversee $30 million in revenue from tuition fees room board and general receipts.

Decision(s) Position Makes and Decision(s) Referred to Higher Authority

This position will make decisions about the priorities and the workflow for their work day. This position will develop refine and enforce all campus receivables and procure-to-pay policies and procedures that are approved by campus leadership. All employees must comply with department and institution procedures and policies Minnesota State policies and procedures as well as local state and federal laws regulations guidelines and business and industry standards.

Priority will be given to those who apply by 9/9/2026.

Work Shift (Hours / Days of work)

Monday - Friday; 8:00 a.m. - 4:30 p.m.

Telework (Yes/No)

No

About

Southwest Minnesota State University is one of seven universities in the Minnesota State highest priority to excellence in teaching and preparing students to be lifelong learners through quality undergraduate teaching/advising and close student/faculty relationships. Its mission dating back to 1967 provides access to university-level programs in liberal arts & professional studies. The University has a special commitment to the educational needs of the people in its service region reflected through its curricula cultural programs diversity of staff and students cooperative relationships with the public and private sectors and regional institutions. The 216-acre campus encompasses 24 modern interconnected and accessible buildings. Marshall (pop. 13000) is the hub of a rich agricultural area and offers a variety of cultural recreational and educational opportunities. The position is an opportunity to be part of a vibrant dynamic and growing institution that is searching for exceptionally talented people.

Southwest Minnesota State University complies with theJeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. You can find our Annual Security and Fire Safety Report online at Annual Security and Fire Safety Report (). This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain non-campus buildings or property owned or controlled by Southwest Minnesota State University. If you prefer a hard copy please contact the Department of Public Safety at .

We are committed to responding to the educational needs of our changing communities and to providing opportunities for enhancing knowledge skills and values in a supportive learning recognize and assert the value of inclusion as an ethical imperative and as a necessity for academic rigor student success and lifelong goal is to strive for inclusive excellence in our commitment to preparing all students and employees for success.

Federal Public Service Student Loan Forgiveness Program

Programs resources and benefits eligibility variesbased on type of employment agency funding availability union/collective bargaining agreement location and length of service with the State of Minnesota

Southwest Minnesota State University prohibits discrimination on the basis of sex and/or gender in education programs and activities. SMSU maintains compliance with the federal Title IX law Minnesota statute 135.A.15 (Campus Sexual Misconduct Policy) and Minnesota State Colleges and Universities Board of Trustees 1B.3 Sexual Misconduct policy and 1B.3.1 Response to Sexual Violence and Title IX Sexual Harassment procedure. For a comprehensive review of the aforementioned federal state system and university policies please go to Title IX at Southwest Minnesota State University Southwest Minnesota State University.

Southwest Minnesota State University is a member of the Minnesota State system and is an equal opportunity educator and committed to equal employment opportunities for all applicants and to providing employees with a work environment free of discrimination and not tolerate discrimination or harassment of any kind. Women diverse populations and individuals with disabilities are encouraged to apply. Applicants must be able to lawfully accept employment in the United States. Requests for reasonable accommodation of a disability during the application and/or interview process should be made to the Affirmative Action Office . ForTTYcommunications contact Minnesota Relay Service at 1-. This vacancy notice is available in alternative format upon request.

Salary is commensurate with experience and qualifications and is subject to the terms and conditions of the applicable bargaining unit agreement or personnel plan.

Benefits Information:

At Minnesota State we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles employer-paid life insurance short- and long-term disability and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health employees also have access to a confidential Employee Assistance Program (EAP) for mental health legal and financial counseling. Detailed plan details rates and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work our package includes 12 paid holidays generous vacation and sick time and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan 457(b) and 403(b) retirement accounts and various investment options. Furthermore we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position employee classification and collective bargaining agreements.

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