Business Development Coordinator

Federal Proposal & Business Development Coordinator

Company:KeenLogic

Location:Hybrid(Primarily remote with preference for candidates who are open to working onsite atKeenLogicsHerndon VA office once per week with occasional travel for customer meetings and industry events.)

AboutKeenLogic

KeenLogicis a growing government contracting company delivering technology professional services and mission support solutions to federal customers. We value integrity accountability innovation teamwork and exceptional customer service. Our team is entrepreneurial collaborative and committed to developing winning solutions that help our customersaccomplishtheir missions.

As we continue to growwerelooking for someone who enjoys taking ownership solving problems improving processes and helping build a mature proposal and business development function.

Position Overview

KeenLogicis seeking an experiencedFederal Proposal Writer & Business Development Coordinatorto support our growing federal business development team.

Approximately80% of this role will focus on proposal writing and proposal development including drafting editing organizing andsubmittinghigh-quality compliant federal proposals. The remaining20% will support business development and sales activities including reviewing new opportunities coordinating meetings responding to opportunity requestsmaintainingthe opportunity pipeline andassistingleadership throughout the federal procurement lifecycle.

The ideal candidate is an exceptional writer with strong project management skills who thrives in a deadline-driven environment. They should be highly organized detail-oriented comfortable collaborating across multiple teams and eager to help improve proposal quality and business development processes through AI-enabled tools and automation.

This is a full-time position for candidateslocatedin the DMV area. The role is primarily remote with preference for candidates who are open to working onsite atKeenLogicsHerndon VA office once per weekwith occasional travel for customer meetings and industry Fortune 500-level benefits including health dental and vision insurance PTO 401(k) and life insurance.

Required Qualifications

• Bachelors degree or equivalent professional experience.

• 3years of experience writing and supporting federal government proposals.

• Experience responding to RFIs Sources Sought Notices RFQs and RFPs.

• Strong proposal writing technical writing editing and proofreading skills.

• Experience managing proposal schedules from kickoff through submission.

• Experience developing compliance matrices proposal outlines schedules and submission checklists.

• Excellent organizational project management and time management skills.

• Strong written and verbal communication skills.

• Ability to manage multiple proposals and competing deadlines simultaneously.

• Experience collaborating with executives technical subject matter experts recruiters and teaming partners.

• Proficiencywith Microsoft Office Suite (Word Excel PowerPoint Outlook Teams and SharePoint).

• ExperienceleveragingAI tools such as ChatGPT Microsoft Copilot Claude Gemini or similar platforms to improve proposal writing research editing and workflow efficiency.

• Familiarity with GovWin Salesforce FPDSUSAspending GSAeBuy or similar federal market research tools.

• Understanding of FAR IDIQs GWACs BPAs and other federal procurement vehicles.

• Experience supporting proposals for IT services cybersecurity software development staffing professional services or mission support contracts.

Key Responsibilities

Proposal Writing & Development (Approximately 80%)

• Lead the development of proposal content from kickoff through final submission.

• Review solicitations and develop proposal schedules compliance matrices outlines production plans and submission timelines.

• Write edit and refine proposal sections including executive summaries technical approaches management plans staffing approaches transition plans corporate experience resumes and past performance.

• Translate technical staffing and business input into clear compelling compliant proposal language.

• Coordinate proposal efforts across executive leadership recruiters technical subject matter experts teammates and subcontractor partners.

• Facilitate proposal kickoff meetings status meetings and color team reviews.

• Track proposal deliverables action items milestones and submission deadlines.

• Ensure proposal compliance with solicitation instructions evaluation criteria and formatting requirements.

• Conduct research to strengthen proposal responses and develop compelling win themes.

• Edit proposal content for clarity consistency grammar formatting compliance and overall quality.

• Maintain proposal templates reusable content libraries resumes past performance references certifications and corporate documentation.

• Coordinate final production activities and electronic proposal submissions.

Business Development & Sales Support (Approximately 20%)

• Review solicitations and summarize opportunities for leadership evaluation.

• Assistwith opportunity qualification and support internal go/no-go discussions.

• Coordinate internal business development meetings proposal kickoffs customer meetings and teaming discussions.

• Assistin preparing responses to Sources Sought Notices RFIs capability statements and other pre-solicitation requests.

• Maintain opportunity tracking spreadsheets CRM records calendars and business development documentation.

• Coordinate with subcontractors teaming partners and internal stakeholders throughout opportunity pursuits.

• Support customer relationship activities industry events conferences and networking opportunities as needed.

• Assistleadership with pipeline tracking follow-up activities and overall opportunity management.

AI & Process Improvement

• Utilize AI tools to improve proposal writing editing compliance reviews market research competitive analysis and workflow efficiency.

• Identifyopportunities to automate proposal and business development processes.

• Develop repeatable templates knowledge libraries and proposal resources.

• Recommend and implement best practices for AI-enabled proposal management.

• Continuously improve internal proposal processes documentation and organizational systems.

Internal Collaboration

• Work closely with executive leadership to prioritize proposal efforts and growth opportunities.

• Partner with recruiters to develop staffing strategies and collect candidate information for proposal submissions.

• Coordinate with technical teams to gather solution content pricing inputs and technical approaches.

• Maintain proposal artifacts resumes certifications corporate experience and past performance documentation.

• Supportadditionalproposal marketing and business development initiatives as assigned.

Success in This Role Looks Like

• Producing high-quality persuasive and compliant federal proposals that aresubmittedaccurately and on time.

• Managing multiple proposal efforts simultaneously while consistently meeting deadlines.

• Serving asKeenLogicsproposal writer andmaintainingexceptional proposal quality.

• Leveraging AI tools and automation to improve proposal development efficiency and consistency.

• Building andmaintainingreusable proposal content templates and knowledge libraries that strengthen future submissions.

• Supporting leadership byidentifying organizing and responding to new business opportunities.

• Meeting with customers partners and internal stakeholders to better understand upcoming opportunities customer needs and potential teaming strategies.

• Developing andmaintainingstrong relationships with customers strategic partners teammates and internal leadership to supportKeenLogicsgrowth efforts.

• Becoming a trusted resource for proposal development business development coordination customer engagement and company growth initiatives.