Business Coordinator

Are you organized detail-oriented and someone who enjoys figuring things out and keeping things moving Do you like having a variety of responsibilities rather than doing the same thing every day

Brandeis University is looking for a Business Coordinator to join the School of Arts Humanities and Culture. This is a great opportunity for someone early in their career who wants to build experience in finance administration operations and higher education while working with faculty staff students and colleagues across the University.

As a Business Coordinator youll be an important resource for the department and will help make sure the day-to-day operations run smoothly. Youll work with budgets and financial transactions help faculty and staff navigate administrative processes coordinate student hiring and provide general office and facilities support.

The salary range for the position is $47400-$57000.

What Youll Do

Support budgets and financial operations

• Help maintain budget tracking spreadsheets and run reports in Workday.

• Answer questions from faculty and administrators about budget balances and spending.

• Process orders and other transactions through Coupa.

• Assist with P-card reconciliations expense reports and year-end financial activities.

• Help determine the appropriate funding source for expenses and make sure accounts are accurate and up to date.

Support student employees

• Serve as a primary contact for hourly student hiring.

• Coordinate student hiring costing allocation changes terminations and related processes.

Keep day-to-day operations running

• Coordinate office supplies mail packages checks and mailboxes.

• Serve as a point of contact for facilities-related issues.

• Work with vendors and campus offices to resolve questions and problems.

• Provide financial and administrative support for lectures seminars and other departmental activities including processing honoraria invoices and paperwork.

Be a resource to the community
Youll interact with a wide range of faculty staff students vendors and campus partners. The ideal candidate is someone who is approachable and professional can work independently and knows when to ask questions or seek guidance.

What Were Looking For

Were looking for someone who is:

• Organized and detail-oriented You keep track of the details and make sure things get done correctly.

• Resourceful You know how to look for answers and troubleshoot problems but you also recognize when its time to ask for help.

• A quick learner Youre comfortable learning new software and systems and arent afraid to explore and figure things out.

• Reliable When you take ownership of something you follow through and see it to completion.

• Adaptable You can shift priorities and stay calm when unexpected questions or problems come up.

• A strong communicator You can work effectively with people at different levels and from different backgrounds.

• Comfortable with technology Experience with Microsoft Office Google Workspace Workday Coupa or similar systems is helpful.

A high school diploma is required and a Bachelors degree is strongly preferred along with 1-3 years of related work experience. We are also interested in candidates who have transferable experience and are excited to grow in a university environment.

Why This Role

This position offers the opportunity to develop a broad range of skills rather than specializing in just one area. Youll gain hands-on experience with budget administration financial processing student employment office operations and customer service while building relationships across a vibrant university community.

If youre someone who enjoys being the person others can count on likes learning new things and takes pride in keeping the details organized wed love to hear from you.

This is primarily an in-person position based in Waltham MA with flexibility for hybrid work after an initial training period.

How to Apply

Please submit a resume and cover letter describing your qualifications and interest in the position through Workday.

The Universitys pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience and education/training internal peer equity and applicable legal requirements.

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race color ancestry religious creed gender identity and expression national or ethnic origin sex sexual orientation pregnancy age genetic information disability caste military or veteran status or any other category protected by law (also known as membership in a protected class).