Bilingual Receptionist Administrative Assistant
Job Location:
Clackamas, OR - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
This role supports the HR Manager and office staff while promoting teamwork and upholding the values and objectives of ServiceMaster. The ideal candidate is bilingual in Spanish detail-oriented proactive and able to manage multiple administrative tasks in a fast-paced environment.
Key Responsibilities
- Greet employees applicants clients and visitors in a warm and professional manner
- Maintain a clean and welcoming lobby area
- Keep kitchen and common areas clean organized and restocked
- Receive and sign for deliveries and packages
- Answer and direct incoming phone calls
- Screen employee calls and forward messages to appropriate staff
- Screen sales calls directed to management
- Maintain and distribute the daily phone log before 9:30 AM
- Print job applications and hiring packets
- Maintain applicant tracking logs and Excel spreadsheets
- Collect copies of IDs and take photos of new hires
- Assist with onboarding and safety video coordination
- Create workers compensation claim folders
- Schedule interviews and send interview confirmation emails
- Schedule employee training questionnaires within two weeks of hire
- Record employee call-outs and time-off requests in Excel
- Add employees to Express Time and payroll spreadsheets
- Prepare hiring documentation for payroll processing
- Maintain records for warnings incidents and accident reports
- Assist with filing and document organization
- Prepare birthday anniversary and sympathy cards for employees
- Coordinate employee condolence flowers and cards
- Assist with distributing supplies and tracking company equipment returns
- Manage T-shirt inventory and office supply orders by the 10th of each month
- Prepare the monthly newsletter by the 27th of the previous month
- Update and distribute the Moda calendar by the last business day of the month
- Laminate insurance cards key tags and other materials
- Assist with internet copier and phone troubleshooting
- Support company events such as quarterly meetings company picnics and open houses
- Perform additional duties and special projects as assigned
- High School Diploma or equivalent required
- Minimum of 2 years of experience as a Receptionist or Administrative Assistant
- Bilingual in Spanish required
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite including Excel
- Ability to handle confidential information with discretion and professionalism
- Professional appearance and positive demeanor
- Strong problem-solving skills and proactive attitude
- Ability to remain calm and composed in stressful situations
- Team-oriented mindset with a strong customer service focus
Please submit your resume along with a cover letter explaining why you would be a great fit for our team and company culture. We look forward to learning more about your experience and qualifications.
About us: We are a minority-owned business that has operated in the Portland metropolitan area for more than 50 years. We know that our approach to cleaning is an opportunity to provide remarkable service not simply a commodity. With consistent delivery as the foundation of our business we focus on service diversity and training to deliver the fundamental basics of green cleaning with excellence.
We are an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race color religion national origin political belief sex age Union activity marital status citizenship mental or physical disability sexual orientation or any other status protected under applicable local state or federal civil rights laws and regulations.
Built on a foundation of great brands and employees with a passion for service our vision is to be the leading provider of essential services through empowered people world-class customer service and convenient access. By joining ServiceMaster youll be part of a talented network of employees with a shared vision.
Our environment is a diverse community where successful people work together to achieve common goals.
This franchise is independently owned and operated by a ServiceMaster Clean franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee and not to The ServiceMaster Company LLC.
Required Experience:
Junior IC
About Company
ServiceMaster Clean is a commercial cleaning company with 65+ years of experience. We set the industry standard for cleaning services.
