BDC Customer Service Coordinator

Customer Service Coordinator is an individual who handles inbound/outbound calls for the service departments. The CSC schedules service appointments general maintenance diagnostics and recalls/campaigns/ warranty extension appointments. The CSC performs outbound appointment setting calls for No Show appointments We-Owes maintenance appointments and additional outbound calls as requested by management. A CSC associate participates in monthly outbound calls as they pertain to various campaigns.

Duties and Responsibilities

• Interact with customers providing information and answering inquiries about products status updates pricing and services.
• Make appointments for Incoming and Outgoing calls.
• Taking service inquiry calls from customers and when needed dispatch to the appropriate ASM or Manager.
• Thoroughly and promptly answering the questions of customers regarding the organizations products/services and its operation or maintenance.
• Handling and resolving customer complaints or special orders via email or phone.
• Investigating and correcting errors in customer records in the CDK Service Scheduling system.
• Entering customer information accurately and in a timely fashion.
• Properly researching customer vehicle records/history in the appropriate automotive site to ensure timely appointments for recalls/campaigns.
• Coordinating customers service requirements with other appropriate departments as necessary to ensure effective customer service.
• Referring complaints of service or product failure or errors to appropriate personnel for investigation using complaint resolution forms.
• Communicating solutions successes and opportunities to the manager of customer service.
• Master the phone scripts provided to assure proper communication between customer and applicable personnel within the dealership
• The ability to meet and exceed the goals set forth by management on a daily basis.
• Associate must maintain a minimum of SET Standard on Ease of Appointment.
• Average length of a call: under 3:00 minutes
• Appointment show percentage must be at 93% or higher
• Appointment Show must be at a minimum of 400 appointments per month
• Maintain a minimum average of 110 calls per day
• Log all calls thoroughly and accurately as directed by management

Skills and Specifications

• Excellent phone skills
• Calmness under pressure and maintain records in timely and accurate mode.
• Good decision-making communication and articulate in a professional manner at all times.
• Ability to encourage and motivate people with a responsible positive attitude.

• Strong interest in helping and working with all customers.
• The ability to handle escalated customer calls with the appearance of ease and professionalism