Associate Producer

Our Opportunity

GPJ is hiring Associate Producers to join our growing team!

This role is hybrid requiring you to report on-site to one of the following office locations a minimum of 2 days/week: New York NY or Boston MA.

Your Role

You make sure the timeline and budget for your project runs smoothly and efficiently. Whether its a standalone small project or a segment of a larger intricate one you ensure that everything falls in line drawing guidance from the project lead. This could encompass live or digital aspects as well as creative elements that might require flexibility in timelines and budgets.

Your role involves close collaboration with various teams to design and implement the project from start to finish especially if youre assigned to the entire project. The support and oversight of the project lead keep you on track. Youre also responsible for keeping an eye on the projects profitability and ensuring our clients are satisfied with the outcome.

Maintaining a strong client relationship is a key part of your job and you advocate on their behalf. Regularly updating the Account Lead is crucial and youre proactive in highlighting any potential issues or concerns that arise working together to address them. When youre the lead you take charge of communicating all project details. If youre overseeing a specific part of the event you communicate and manage the project within the larger working group.

You contribute to decisions regarding event staffing and resourcing by collaborating with Department leaders. Additionally managing relationships with key vendors is essential. You ensure effective communication oversee the vendor RFP process when necessary and address any issues that arise.

Youre also responsible for completing the closing and reconciliation process for the overall event. Sometimes you oversee and provide guidance to other Event Managers helping them navigate their tasks successfully. Understanding and adhering to all GPJ workflow processes is second nature to you. Its how you ensure a seamless and efficient execution of every project you handle.

Your Skills

• Has successfully led many types of components
• Experience with projects and events encompassing multiple components
• Able to lead and inspire a high performing kickass team (e.g. high trust committed effective conflict management focus on accountability and results
• Experience and confidence engaging and building respected trusted peer-to-peer relationships with clients
• May help mentor / teach others on Event team
• Has overall ownership and management of master timelines / schedules
• Builds budgets/estimates (entire event); manages/reconciles budget (entire event / major component); directs / guides others to build manage and reconcile budgets
• Understands and effectively manages key financial metrics (for key areas / scope with limited guidance).
• Understands and takes initial steps to address impact of changes on project budget and financial metrics with limited guidance
• Able to identify and elevate key potential budget / financial issues making suggestions to address

Understands and effectively manages key PO reconciliation and invoicing processes (for key areas / scope with limited guidance)

• Has ability to negotiate and identify SCORE
• Ability to understand on-site methodology practices and requirements as well as show and venue rules and regulations (if applicable)
• Strong proficiency in Microsoft Office software including PPT Word Excel Outlook. Previous experience with ERP Project Management software or similar tool is preferred

Your Competencies

Relationship Builder: Develop maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders manage client expectations define new business opportunities and deliver against clients needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people up down and sideways inside and outside the organization; builds appropriate rapport: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.

Accountable: Be accountable. Demonstrate accountability. Hold yourself and others to a high standard of work that includes following set processes achieving deadlines and operating within control systems. Own both success and failures without blaming others. Create a culture of accountability in your teams. Follow through on commitments by your actions. You set the example for your team.

Collaboration:Seek opportunities and take action to ensure effective collaboration with the GPJ internal teams other Project agencies clients and partners. If responsible for leading people or a team model this behavior for the team and expect the same behavior from employees.

Solution Oriented:Even with tight project budget management practices you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.

Your Experience

5-7 years of relevant experience in event production live production integrated production account management project management or similar

4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration Hospitality Communications or related field

Your Impact

In your role you will have influence and responsibility over:

• Business Development
• Project Launch & Resource Management
• Strategy & Creative Development
• Fabrication & Graphics
• Estimating
• Change Order Management
• Procurement for Services
• Management Delivery & Deployment
• Invoicing Financial Reconciliation & Closing

Salary Range: $70-80k

Salary is dependent on a variety of factors including (but not limited to) experience skills and location.

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully exciting ways. We are a part of the Project Worldwide family. An independent employee-owned global network of complementary wholly owned agencies.

You read that employee-owned part right You heard us correctly. You work hard she works hard we all work hard we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) providing our employees with an ownership interest. We thought you would want to know fact there is a lot more you would want to know about us like our FTO policy (no more accruing time off) our employer matching 401(k) plan (no vesting period) our no employee contribution healthcare option. But we are getting ahead of ourselves here lets talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy sexual orientation and gender identity) national origin citizenship disability protected veteran status or any other protected addition to federal law requirements GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.