Associate Meeting Planner

General Information

• Job Code:PRO-MP-01
• Location:Hybrid requires local to DC Metro location for meeting support
• Employee Type: Non-Exempt Full-Time
• Telework:Hybrid
• Salary Range: $23.56 - $26.23 per hour (how wepay and promote)
• Clearance: None

Are youorganizedresourcefulandreadyto learn how great meetings andeventscometogether

Ripple Effect is seeking an Associate EventPlannerto support mission-driven programs through the planning and execution ofmeetings andeventsand related administrative activities. Working closely with the Communications and Outreach team thisentry-levelroleassistsmultiple partnerswithpre-production logistics documentation participant communications and on-site execution including audio/visual and technical support whilecontributing to cross-functional planning efforts that advance Ripple Effects work.

Responsibilities

• Support theplanning and execution of meetings and events including pre-production on-site delivery and post-event wrap-up activities

• Collaborate closely with the Communications and Outreach teamand other project stafftocomplete assigned event and administrative tasks andensure events align with organizational goals messaging and client objectives

• Coordinate eventlogistics including venueresearch andselection registration travel catering materialsshippingand on-site staffing

• Supportaudio/visual technical and hybrid/virtual event requirements by working with internal teams vendors and external partners

• Assistwith developingandmaintainingdetailed event plans checklists timelines run-of-show documents and contingency plans

• Supportcommunicationswithevent stakeholders partners vendors and service providers throughout the planning processunder the guidance of the event or project lead

• Support cross-functional coordination byassistingwith related tasks such as content development speaker managementparticipant communications scheduling meeting materials note taking action-item tracking and file organization

• Take ownership of assigned tasksfollow through and providetimelyupdates on progress or roadblocks.

Minimum Education and Experience:

• Bachelors Degree

Basic Requirements:

• Able to work in a fast-paced environment manage multiple priorities meet deadlinesandcommunicate early whenprioritiesortimelinesconflict.
• Detail oriented with strong organizational skills includingtheability tomaintaintrackers checklists files notesandstatusupdatesfor staff and leadership.
• Interestin learning how to coordinatein-person virtual and hybrid events including the use of virtual meeting software ( and Teams).Experience through work internships school volunteer activities hospitality or customer service is helpful but notrequired.
• Excellent verbal andclear professionalwrittencommunicationskills forinteractions with clients (including event speakers and attendees)coworkers and leadership.
• Basicexperience with Microsoft Office productivity software and collaboration tools such as Excel Microsoft Teamsand SharePoint.
• Willingnesstolearnproject andeventmanagement and design software such as Microsoft Planner Microsoft Project and AdobeCreative Suite.
• Resourceful self-starter who is willing to research unfamiliar tasks propose a practical 90% solution and seek guidance when needed.
• Ability toassistwitheventsetupandteardownand carry or maneuver event materialswithorwithoutreasonable accommodation. Some items may weigh upto50pounds.
• Ability to attend onsite meetings on a regular basis in the DC Metro area.

Skills That Set You Apart:

• Certificate in event management such as CGMP or CMP.
• Knowledge of event management platforms such as Cvent or Bizzabo.
• Experience working with FACA committees and familiarity with requirements.
• BasicknowledgeofAI tools including their limitations and risks and how they can be appliedto support event coordination tasks.

Ripple Effect rewards our employees for their contributions to our mission in many ways from competitive pay and exceptional benefits to a range of work/life programs based on your employment classification and personalized preferences.

Ripple Effect is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity political affiliation or Veteran status. We also consider qualified applicants regardless of criminal histories consistent with legal requirements. If you have a disability or special need that requires accommodation during the hiring process please let us know by contacting our HR department at or your recruiter. Eligibility for employment will be verified using E-verify.

Required Experience:

IC