Associate Director, Executive Operations (Hokie Club)

Job Description

The Associate Director Executive Operations (Executive Assistant and Project Coordinator Hokie Club) is responsible for providing comprehensive operational and administrative support to the Hokie Club and serves as a key operational partner to the Executive Associate Athletic Director & Executive Director Hokie Club. This position reports to and assists the Executive Associate Athletic Director & Executive Director Hokie Club in the management of daily office functions and coordinates activities with Hokie Club staff Advancement staff and leadership. The position independently manages and coordinates executive priorities information and projects exercising sound judgment and discretion in a fast-paced and highly confidential environment. Acting as a key coordinator of cross-functional initiatives involving Athletics Advancement donors Board members and university leadership the position supports the successful execution of organizational priorities. Core duties include supporting the operations and activities of the Hokie Club Board of Directors managing travel and event schedules and assisting with coordinating departmental budgeting processes. The incumbent also collaborates on projects and initiatives for the Annual Fund and Major Gift teams to ensure efficient operations and alignment with organizational goals.

Required Qualifications

Demonstrated significant high-level administrative experience supporting senior and/or executive level individuals within a fast-paced self-directed and demanding environment.

Proven experience in a customer service/customer interaction type of environment.

Demonstrated advanced computer skills and demonstrated proficiency with Microsoft Office Suite including Excel Word Outlook and PowerPoint.

Demonstrated experience coordinating domestic travel arrangements.

Proven ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.

Excellent communication skills.

Ability to manage multiple projects at one time and independently establish priorities and meet deadlines.

Demonstrated ability to exercise a high level of professionalism discretion judgment diplomacy and tact when handling confidential and sensitive matters.

Demonstrated ability to anticipate executive needs independently resolve routine operational issues and coordinate complex activities involving multiple stakeholders.

Preferred Qualifications

Bachelors degree in business administration or related field.

Past experience in an intercollegiate athletics department.

Past experience working with data entry/processing software such as or similar to Blackbaud Paciolan HokieMart SalesForce.

Demonstrated experience supporting projects involving multiple priorities deadlines and internal and external constituencies.

Experience with budget monitoring forecasting reporting and reconciliation.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$65000-$70000

Hours per week

40

Review Date

September 30th 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.