Assistant Vice President, Events

Department Overview

The W&D Event Department plans and executes events for both W&D employees and external clients. They prioritize creating outstanding client experiences to maximize the value of the event for the attendees and to support the business goals. The department also collaborates with Human Resources to improve community engagement and marketing efforts focused on strengthening client relationships.

The Impact You Will Have

The Assistant Vice President (AVP) reporting to the Vice President (VP) is responsible for managing internal external and industry conference events aligned with strategic business and brand objectives.

Primary Responsibilities

• Independently manage and own complex meetings and events across the full event life-cycle including logistical and operational coordination. Create and maintain a project plan for company sponsored events as assigned leading internal teams with milestone deadlines while assessing best strategy for execution.

• Use event management platforms (Bizzabo) project management software (Asana) and CRM (Salesforce) tools to organize event details monitor progress and maintain accurate attendee and client records.

• Oversee event budget to include estimates forecasting tracking auditing reconciliation and reporting to ensure financial accuracy and informed decision-making.

• Lead vendor sourcing negotiation contract management and coordination across all event-related services to secure partnerships aligned with event goals budgets compliance requirements and operational needs.

• Cultivate relationships with clients and cross-functional internal partners through phone email and personal interaction going above and beyond to streamline planning workflows and support seamless execution.

• Develop and execute post-event evaluation strategies including attendee surveys feedback analysis and data reporting to identify trends measure event effectiveness and inform process improvements for future events.

• Lead or own large aspect of company event management such as Summer Conference or All Company Retreat (large aspect example travel or room block).

• Give weekly briefings of progress and status to VP Events.

• Perform other duties as assigned.

• Attendance is generally required from 8:30 am 5:30 pm local time Tuesday through Thursday with the option to work remotely on Mondays and Fridays.

Education and Experience

• Bachelors Degree in Marketing Communications Hospitality or related field.

• 7 years work experience ideally in meeting or event planning.

• Experience with Adobe Creative Suite Salesforce Bizzabo Box and Asana preferred.

• Experience in leading strategic planning and execution of multi-day events that include lodging room blocks cross-functional stakeholder management and organization of layered logistics.

Knowledge Skills and Abilities

• Ability to drive day-to-day project management in a fast-paced environment across concurrent event workstreams ensuring deadlines details and deliverables are executed with a high level of accuracy and thoroughness in produced work.

• Apply big picture thinking with a natural tendency to anticipate implications and needs beyond the immediate task.

• Strong vendor management experience including sourcing coordination and oversight of implementation.

• Deliver clear targeted communication adapting style to internal stakeholders clients and vendors with a focus on achieving results.

• Provide high-quality customer service to internal stakeholders and external clients ensuring a positive and professional event experience.

• Evaluate new information and apply sound judgment to support effective problem-solving and decision-making for both current and future events.

• Collect assess and analyze information from multiple sources to develop recommendations and support informed decision-making.

• Collaborate proactively with team members and support key departmental functions and initiatives.

• Experience with event management software to support registration logistics and overall event operations.

• Proficient in Microsoft Suite.

• Ability to show ownership of your work take on challenges and acknowledge growth opportunities and demonstrate patience when learning new processes.

• Courtesy respect and thoughtfulness in teaming with colleagues and other stakeholders.

This position has an estimated base salary of $100000-$110000 plus discretionary bonus. An employment offer is based on the applicants relevant work experience applicable knowledge skills abilities internal equity and alignment with market data.

We are accepting applications until August 14 2026.

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