Assistant Treasurer

MINIMUM QUALIFICATIONS:

* Treasurers License or the ability to obtain one preferred.

* Bachelors Degree or higher preferred.

* Meets all mandated health requirements (e.g. a negative tuberculosis test etc.).

* A record free of criminal violations that would prohibit public school employment.

* Complies with drug-free workplace rules and board policies.

* Ability to interact comfortably and confidently with the public administration and finance team. Congenial telephone etiquette.

* Keeps current with advances in technology and workplace innovations that enhance productivity.

* Consistently dependable. Accepts new responsibilities/assignments willingly.

* Experienced and proficient with Microsoft Office and Google.

* Proficient and accurate in office protocol data entry/management spelling proofreading and the correct use of grammar.

* Record maintenance skills. Ability to accurately compute and record mathematical data.

* Energetic self-starter. Thorough gives careful attention to details and effective customer-service.

* Experience with governmental accounting procedures and automated data processing systems preferred.

ESSENTIAL FUNCTIONS: (The following functions are typical work responsibilities for the position.)

* Provides oversight to treasurers office staff and assists them to meet deadlines and goals.

* Provides administrative support services. Takes the initiative to perform routine tasks independently. Maintains electronic and paper filing systems that support the safe and efficient retention/retrieval of files/records. Maintains an orderly work area.

* Upholds board policies and follows administrative guidelines/procedures. Refers district policy/procedure questions to administrators/supervisors.

* Advances the professional image of the school district. Maintains open/effective communications. Uses problem-solving techniques to tactfully address questions/concerns.

* Keeps informed about program and procedure changes.

* Excels at managing technology to prepare and process information (e.g. input compile tabulatepost store retrieve scan modify print etc.). Verifies the accuracy of all information.

* Helps prepare complete and systematic records.

* Postsreceipts regularly. Monitors banking transactions daily. Balances ledgers monthly. Analyzes account activities. Prepares monthly recaps as directed.

* Maintains chart of accounts as directed.

* Oversee and review payroll processing and employee contracts.

* Collaborates with contracted personnel in the preparation of the districts GAAP Report. Prepare/provide information needed for GAAP conversion.

* Work with State Auditors in providing requested information.

* Maintains student activity accounts and building fund records.

* Reconciles bank statements as directed.

* Processes contracts as required.

* Processes forms for special education reimbursements.

* Processes receivable accounts. Prepares/makes bank deposits as needed.

* Prepares fleet and property insurance reports as needed.

* Organizes and stores supplies. Prepare materials for shipping (e.g. returns repairs etc.) as needed.

* Composes and prepares routine correspondence memos notes e-mails etc.

* Transcribes duplicates assembles and processes routine documents and special mailings.

* Collects compiles edits and prepares statistical data and reports as directed.

* Assists with special projects as directed.

* Uses photocopy/scanning equipment. Fixes minor malfunctions. Contacts vendors as needed.

* Processes mail and faxes (i.e. incoming outgoing and interoffice) as needed.

* Maintains forms and paperwork related to administrative procedures and program functions.

* Assist with discarding archived records following the board-adopted records retention/disposal schedule.

* Respects personal privacy. Maintains the confidentiality of privileged information.

* Cross-trains with other office staff and assists with unexpected/urgent situations as needed.

* Participates in staff meetings and professional growth opportunities as directed.

* Takes precautions to ensure safety. Watches for conduct and situations that may indicate a problem. Works with supervisors to manage or eliminate risk factors.

* Reports suspected child abuse and/or neglect to civil authorities as required by law.

* Strives to develop rapport and serves as a positive role model for others.

* Maintains a professional appearance. Wears work attire appropriate for the position.

* Additional responsibilities as assigned by Treasurer.

* Performs other specific job-related duties as directed.

ABILITIES REQUIRED: (The following personal characteristics and skills are important for the successful performance of assigned duties.)

* Acknowledges personal accountability for decisions and conduct.

* Demonstrates professionalism and contributes to a positive work/learning environment.

* Effectively uses active listening observation reading verbal nonverbal and writing skills.

* Maintains an acceptable attendance record and is punctual.

* Performs duties efficiently with limited supervision. Meets deadlines despite time constraints.

* Prepares accurate and timely paperwork. Verifies and correctly enters data.

* Reacts productively to interruptions and changing conditions.

WORKING CONDITIONS: (To promote safety employees are expected to exercise caution and comply with safety regulations and district policies/procedures when involved in the following situations/conditions.)

* Balancing bending crouching kneeling reaching and standing.

* Exposure to adverse weather conditions and temperature extremes.

* Exposure to blood-borne pathogens and communicable diseases.

* Interactions with aggressive disruptive and/or unruly individuals.

* Operating and/or riding in a vehicle.

* Performing repetitive tasks quickly.

* Lifting carrying and moving work-related supplies/equipment.

* Traveling to meetings and work assignments.

* Using a computer keyboard and monitor for prolonged periods.

EMPLOYMENT TERMS:

Competitive salary commensurate with experience and excellent fringe benefits. Salary and work year to be established by the Board.

REPORTS TO:

Treasurer/CFO

EVALUATION:

Performance of this job will be evaluated in accordance with the Boards policy on Evaluation of Classified Personnel.

Successful background checks and a pre-employment drug screening are required.

If you have any questions please contact:

Derek Nottingham

Treasurer/CFO

The Plain Local Board of Education is an equal opportunity employer and does not discriminate based on sex race religion age handicap disability or national origin in employment and in the educational programs and activities that it operates.

Required Experience:

Junior IC