Assistant Project Manager

Assistant Project Manager Ultra-Luxury Residential Construction

Company: Seiler Consulting
Location: Chicago Illinois
Project Locations: Chicago IL & Miami FL
Employment Type: Full-Time
Work Environment: On-Site Collaboration Required
Base Salary: Up to $125000 annually based on experience
Annual Bonus: Up to 7.5% performance bonus
Benefits: Employer-Paid Health Insurance Paid Time Off
Represented By: Luxus Group Recruiting AEC Talent Partners

Position Overview

Seiler Consulting is seeking an experienced and highly organized Assistant Project Manager to support the planning and execution of exceptional ultra-luxury residential construction projects in Chicago and Miami.

These are not conventional residential projects. Seiler Consulting represents discerning private owners in the development of architecturally significant residences featuring custom finishes specialized building systems premium materials and an extraordinary level of craftsmanship. Projects vary in overall size and scope with construction values typically ranging from approximately $2000 to $4000 per square foot.

The Assistant Project Manager will work closely with senior project leadership property owners architects interior designers general contractors consultants specialty trades vendors and craftspeople. This individual will help protect the owners interests by supporting project coordination documentation financial oversight schedule management quality control and communication throughout the complete project lifecycle.

The ideal candidate will have 210 years of experience as an Assistant Project Manager Project Manager or Project Engineer working on luxury or ultra-luxury residential construction projects for a general contractor construction manager developer or owners representative.

About the Opportunity

This role offers the opportunity to participate in the delivery of some of the most sophisticated private residences in Chicago and Miami. Each assignment requires careful coordination among architects designers consultants contractors specialty fabricators and international or custom-product vendors.

As part of the owners representation team the Assistant Project Manager will help ensure that project decisions align with the owners expectations for design quality budget schedule privacy and long-term value.

This is an excellent opportunity for a construction professional who wants to advance from a Project Engineer or Assistant Project Manager position into a more comprehensive owner-side project management role.

Key Responsibilities

Owners Representation and Project Leadership

• Support the Project Manager and senior leadership in representing the owner throughout planning design preconstruction construction commissioning and closeout.

• Help ensure that the owners priorities design objectives financial interests and quality expectations are reflected in project decisions.

• Maintain a clear understanding of project scope budget schedule contractual requirements design intent and major project risks.

• Serve as a reliable point of coordination among the owner design team consultants general contractor subcontractors vendors and specialty trades.

• Assist with preparing concise project updates executive summaries action lists and decision documents for the owner and project leadership.

• Handle confidential project client property and financial information with exceptional discretion.

Design and Preconstruction Coordination

• Assist with coordinating architects interior designers engineers landscape architects lighting designers technology consultants security specialists audiovisual consultants and other project professionals.

• Review drawings specifications finish schedules consultant documents and design-development packages for completeness and coordination.

• Track design decisions outstanding information owner approvals and consultant deliverables.

• Participate in constructability reviews value analysis budgeting estimating and preconstruction planning.

• Help identify conflicts gaps long-lead items scope overlaps and potential cost or schedule impacts before construction.

• Support contractor and vendor prequalification bid solicitation proposal evaluation leveling and recommendation processes.

• Assist in confirming that bids accurately reflect the design intent required quality standards and complete project scope.

Construction Administration

• Participate in regular owner architect contractor and consultant meetings.

• Prepare meeting agendas document meeting minutes assign action items and follow up with responsible parties.

• Track requests for information submittals shop drawings samples mockups substitutions and design clarifications.

• Maintain accurate logs for RFIs submittals change requests procurement items approvals and open decisions.

• Assist with reviewing contractor applications for payment supporting documentation lien releases allowances and stored-material requests.

• Evaluate proposed change orders for scope pricing labor materials schedule implications and contractual validity.

• Help ensure that changes are properly documented and approved before work proceeds.

• Coordinate owner-purchased materials specialty equipment custom furnishings appliances fixtures artwork-related requirements and other direct-purchase items as assigned.

Schedule and Procurement Management

• Assist with developing reviewing and maintaining the overall project schedule.

• Monitor design milestones permitting procurement fabrication installation testing and closeout activities.

• Track long-lead and custom-manufactured materials including specialty stone millwork glazing plumbing fixtures lighting appliances hardware furnishings and technology systems.

• Identify potential schedule delays and help develop practical recovery or mitigation strategies.

• Coordinate deliveries storage requirements installation sequencing inspections and vendor access.

• Maintain short-term look-ahead schedules and critical-action lists.

• Help ensure that contractors and consultants provide timely information and meet established commitments.

Cost and Budget Control

• Assist with maintaining the project budget commitment log forecast contingency allowances and anticipated-cost reports.

• Review estimates bids proposals change-order requests and payment applications for accuracy and completeness.

• Compare proposed costs against contracts approved scopes allowances and project budgets.

• Help identify cost trends potential overruns and opportunities to manage expenditures without compromising the owners design or quality expectations.

• Support monthly financial reporting and reconciliation.

• Maintain organized records of contracts purchase orders invoices approvals and financial commitments.

Quality Assurance and Field Oversight

• Conduct regular site walks to observe progress workmanship sequencing coordination cleanliness and compliance with project documents.

• Assist with monitoring the quality of high-end finishes specialty installations custom fabrication and architectural details.

• Help verify that completed work aligns with approved drawings specifications samples mockups and design intent.

• Document field observations using photographs written reports issue logs and follow-up assignments.

• Coordinate with the design team and contractor to resolve deficiencies conflicts and quality concerns.

• Support the review and approval of mockups control samples finish samples and first installations.

• Help confirm that corrective work is completed properly and promptly.

• Promote a proactive approach to quality so that issues are identified before they affect subsequent work.

Project Closeout and Turnover

• Assist with preparing and managing punch lists deficiency logs completion schedules and final inspections.

• Track outstanding corrections and confirm that closeout requirements are completed.

• Coordinate the collection and organization of warranties operating manuals attic stock spare materials as-built drawings permits inspection records and training documentation.

• Help coordinate testing commissioning owner training and turnover of building systems.

• Support final financial reconciliation completion documentation and contract closeout.

• Assist with post-occupancy follow-up and warranty-related coordination when required.

Project Environment

Seiler Consultings assignments may include:

• Custom urban residences and luxury estates

• Architecturally significant new construction

• Major residential renovations and additions

• High-end condominium and penthouse projects

• Custom interiors and specialty finish packages

• Complex structural mechanical electrical lighting technology security and audiovisual systems

• Imported materials and custom-fabricated architectural elements

• Extensive landscape pool exterior living and site-improvement programs

Projects vary in size but their complexity and finish quality place them among the most sophisticated residential construction assignments in the market. Construction values commonly range from approximately $2000 to $4000 per square foot.

Required Qualifications

• Approximately 210 years of relevant construction or project management experience.

• Experience working as an Assistant Project Manager Project Manager Project Engineer or similar construction professional.

• Demonstrated experience with luxury or ultra-luxury residential construction.

• Experience gained with a general contractor construction manager developer or owners representative.

• Understanding of the complete construction process including design coordination preconstruction procurement construction administration financial management and closeout.

• Ability to read and interpret architectural drawings engineering documents specifications finish schedules shop drawings and contracts.

• Experience tracking RFIs submittals change orders payment applications budgets schedules and project documentation.

• Strong written and verbal communication skills.

• Excellent organization follow-through and attention to detail.

• Ability to manage numerous priorities and deadlines in a demanding project environment.

• Professional judgment and the ability to communicate effectively with owners architects designers contractors consultants and vendors.

• Ability to work on-site and travel between project locations as required.

• Willingness and ability to support projects in both Chicago and Miami.

• Ability to maintain strict confidentiality regarding private clients residences financial information and project details.

Preferred Qualifications

• Bachelors degree in Construction Management Architecture Engineering Real Estate Development or a related field.

• Experience working directly with private homeowners or family representatives on high-value residential projects.

• Familiarity with cost-plus guaranteed maximum price and stipulated-sum construction agreements.

• Experience reviewing contractor estimates bid packages payment applications and change orders.

• Knowledge of custom residential materials high-end finishes millwork stone lighting plumbing fixtures appliances audiovisual systems security systems and building automation.

• Experience with Procore Bluebeam Microsoft Project Primavera P6 Smartsheet or similar project-management platforms.

• OSHA 30 certification or other construction-related credentials.

• Experience supporting projects with construction costs exceeding $2000 per square foot.

Ideal Candidate Profile

The successful candidate will be:

• Exceptionally organized and attentive to detail

• Comfortable working in a highly collaborative on-site environment

• Proactive about identifying and resolving issues

• Financially aware and capable of evaluating project costs

• Skilled at holding team members accountable in a professional manner

• Diplomatic when navigating competing priorities

• Comfortable interacting with sophisticated owners and nationally recognized design professionals

• Passionate about architecture construction quality craftsmanship and design

• Able to anticipate what project leadership and the owner will need before being asked

• Interested in developing into a trusted owners representative and project leader

Compensation and Benefits

Seiler Consulting offers a competitive compensation package that includes:

• Base salary up to $125000 depending on relevant experience and qualifications

• Annual performance bonus of up to 7.5%

• Employer-paid health insurance

• Paid time off

• Exposure to highly sophisticated residential projects

• Direct collaboration with respected architects designers contractors consultants and craftspeople

• Meaningful professional-development and career-growth opportunities

Work Location and Travel

This is a full-time position based in Chicago Illinois with on-site collaboration required. Candidates must be prepared to work from active project locations and attend in-person meetings with owners consultants contractors and vendors.

Seiler Consulting manages ultra-luxury residential projects in both Chicago and Miami and periodic travel to Miami may be required depending on project assignments and business needs.

Recruitment Representation

This opportunity is represented by Luxus Group Recruiting a specialized recruiting and executive-search firm serving the architecture engineering construction real estate and owners representation markets.

Luxus Group partners with candidates throughout the interview and hiring process providing confidential career guidance interview preparation communication coordination and offer support.

Keywords

Assistant Project Manager APM Project Engineer Project Manager Owners Representative Owners Rep Construction Manager Luxury Residential Construction Ultra-Luxury Residential Custom Homes High-End Residential Estate Construction Penthouse Construction Residential Renovation Ground-Up Construction General Contractor Construction Management Design Coordination Preconstruction Cost Control Budget Management Change Orders RFIs Submittals Procurement Scheduling Quality Control Architectural Finishes Custom Millwork High-End Interiors Procore Bluebeam Chicago Construction Miami Construction Private Residence Luxury Home Construction Owner-Side Project Management Seiler Consulting Luxus Group Recruiting

Required Experience:

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