Assistant Operations Manager

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL - Assistant Facilities Operations Manager (M1)

Transform at JLL with an integrated facilities management team on a global client account in our Technology vertical!

Location: San Jose CA 95134
Work Schedule: Onsite M-F 7-3:30

Reports to: Senior Engineering Operations Manager

Estimated base salary range: $70000 - $% annual salary bonus

What this job involves:

The Assistant Facilities Operations Manager supports the Facilities Operations Manager and Senior Facilities Operations Manager in the day-to-day management of facilities operations across the clients San Jose campus. The position provides operational leadership and coordination across Engineering Operations Facilities Management Planning Parts Construction/Projects Finance vendors and client lab teams. This role is responsible for driving operational activities project coordination financial reviews work order accountability and communication between facilities teams and campus stakeholders to ensure work is properly planned executed documented and completed.

What your day-to-day will look like:

• Support the Operations Manager and Senior Operations Manager with daily facilities operations repairs projects construction activities and operational priorities.
• Coordinate with Engineering FM Planning Parts Construction Project Management and vendors to ensure work is properly planned and executed.
• Track operational action items project activities and commitments through completion.
• Identify operational risks scheduling conflicts resource constraints and issues requiring escalation.
• Support shutdowns outages construction activities and work impacting critical campus infrastructure.

• Coordinate communication between client lab teams and Facilities/Engineering Operations regarding upcoming PMs repairs projects shutdowns and other work impacting laboratory spaces.
• Work with lab stakeholders and Planning to identify appropriate work windows and minimize operational disruption.
• Ensure lab teams receive timely notifications regarding upcoming work schedule changes access requirements and operational impacts.
• Track lab-related concerns and commitments and ensure follow-up through completion.
• Participate in recurring meetings with lab stakeholders Operations and Planning to review upcoming work.

• Partner with the Planning Team to review upcoming PMs corrective work repairs and projects.
• Ensure work is properly scheduled communicated resourced and completed.
• Coordinate with the Parts Team to ensure required materials and equipment are available for planned work.
• Identify material or scheduling issues that may impact operational commitments.

• Support monthly financial reviews budget tracking forecasting and operational financial reporting.
• Review invoices purchase orders commitments and expenses for accuracy and budget alignment.
• Provide variance commentary and identify financial risks or budget concerns.
• Support accrual preparation and reconciliation.
• Review and approve invoices within assigned authority.
• Assist with annual budget development and forecasting.

• Monitor Corrigo work orders for timely completion accurate documentation and proper closure.
• Review and verify completed work orders for labor materials documentation and scope accuracy.
• Identify overdue aging or incomplete work orders and drive corrective action.
• Monitor work order performance and support reporting on backlog and completion metrics.

• Coordinate vendor and contractor activities schedules site access and operational requirements.
• Verify completion of contracted work prior to invoice approval.
• Escalate safety quality scheduling performance or financial concerns.

Required Qualifications:

• Bachelors degree in Facilities Management Engineering Business Administration or related field or equivalent combination of education and experience
• 5 years of experience in facilities management engineering operations construction maintenance or related field.
• Experience supporting a complex multi-building corporate lab technology or mission-critical environment.
• Strong understanding of facilities operations maintenance construction and project coordination.
• Experience with CMMS systems
• Experience with budgets invoices accruals forecasting and variance reporting.
• Strong organizational communication problem-solving and project coordination skills.
• Ability to manage multiple priorities and work effectively across multiple teams.

Preferred qualifications:

• Corrigo CMMS experience preferred

Please submit your application with an updated resume location and contact information.
If youre a current JLL employee please apply using the Internal Career Site.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.