Assistant Office Manager
Job Location:
Job Location:
Duluth, MN - USA
Yearly Salary:
USD 40000 - 42000
Yearly Salary:
Posted on:
6 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Replies within 24 hours
Benefits:
- Free uniforms
- Health insurance
- Paid time off
- Vision insurance
- 401(k)
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Dental insurance
- Employee discounts
Able Autism Therapy Services - Assistant Office Manager Job Description:
Help Manage the center with the day to day activities and support Office Manager with long term goals. Ability to work independently and manage the diverse team with excellent interpersonal skills and ability to work effectively and compassionately. Satisfy criminal background check as defined by agency policy.
Qualifications
To perform this job successfully an individual must be able to perform each essential duty satisfactorily
Excellent Managerial and interpersonal skills.
Individual must be able to perform their duties with a positive attitude and serve as a dynamic and positive role model for clients employees and peers
The requirements listed below are representative of the knowledge skill and/or ability required
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Possess strong organization and administrative skills
Comprehensive knowledge of home clinic school and community-based operations functions and staffing requirements Effective problem solving and analytical skills
Valid and Active RBT certification
Bilingual Spanish preferred.
COMPUTER SKILLS
Working knowledge of computer software applications such as Microsoft Word Excel Outlook and PowerPoint
Understanding of the use of technology in the clinical or healthcare fields to track client plans of care clinical schedules employee timekeeping and billing.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily
Excellent Managerial and interpersonal skills.
Individual must be able to perform their duties with a positive attitude and serve as a dynamic and positive role model for clients employees and peers
The requirements listed below are representative of the knowledge skill and/or ability required
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Possess strong organization and administrative skills
Comprehensive knowledge of home clinic school and community-based operations functions and staffing requirements Effective problem solving and analytical skills
Valid and Active RBT certification
Bilingual Spanish preferred.
COMPUTER SKILLS
Working knowledge of computer software applications such as Microsoft Word Excel Outlook and PowerPoint
Understanding of the use of technology in the clinical or healthcare fields to track client plans of care clinical schedules employee timekeeping and billing.
Responsibilities
Responding to incoming calls routing calls to the appropriate areas taking and relaying messages and communicating general clinic information to the appropriate employee.
Manage employees create schedules keep track of performance and assist office manager with hiring and firing decisions.
Calling or reaching out to referral sources to locate new clients
Be the main point of contact for all employee inquiries regarding equipment facility maintenance and supplies management
Interface with the public by welcoming and assisting visitors parents to the clinic
Identify maintenance requirements and coordinate with outside vendors to perform building maintenance functions
Vacuum or throw the garbage as needed (on days outside cleaning vendor is not here)
Implement staff appreciation and employee engagement initiatives at the direction of the Human Resources Manager or Office Manager
Ensure the safety and security of all clients employees and guests
Ensure that employees have relevant and up to date information for the clinic or company
Assist in implementing and maintaining all company policies and procedures
Maintaining the clinic schedule and keeping all information accurate to include contact information and all required paperwork for families and clients
Complete schedules for all clinical staff and ensure timely conversion of all appointments
Help hire new therapists interview them and onboard them.
Help hire new therapists interview them and onboard them.
Assign new therapists or clients to cancellations to ensure maximum authorization utilization
Identifying substitute therapists as needed if authorized for a client if an employee is unable to deliver their scheduled direct service hours. Maximize utilization of authorized therapy hours and employee availabilities.
Ensuring families have all company policies and contact information for each clinic
Provide guidance to teams responsible for the efficient and effective processing of client intake and (re)authorization for applicable funding sources to ensure timely commencement and continuance of client services
Provide guidance for recruitment needs and ensure timely placement of all new hires
Ensure all materials and office equipment are in good order and taken care of properly by staff
Be punctual set as example and be sure all staff are on time with their start and end time with their sessions and/or start and end time. Arrive to the center at least 10 minutes before opening time.
Maintain all resources needed for the clinic to operate efficiently including but not limited to office supplies clinical materials maintenance of equipment and cleanliness of facility
In case of last minute cancellations or emergencies provide direct therapy until a therapist is available.
Complete any additional duties given by the Office Manager
Compensation: $40000.00 - $42000.00 per year
Able Autism Therapy Services is your reliable provider of ABA Theraphy in Alpharetta Georgia for children diagnosed with Autism aged 18 years and below. With our quarters based in Alpharetta Georgia and Knoxville TN we started rendering out therapies in 2021. The combined more than 10 years of experience of our staff is what made us exceptional at what we do and the most trusted provider of parents in our service areas.
We provide our therapy services in Alpharetta Johns Creek Cumming Suwanee Duluth Lawrenceville Norcross and Buford areas in Georgia and in Knoxville TN.
We are passionate about our kids and their parents. We will always aim for the best interest of our clients. We are in this to help your child reach their full potential.
Required Experience:
IC
About Company
Find compassionate, evidence-based autism care with autism diagnosis, ABA, speech, and occupational therapy. Explore services, locations, and start with a free consultation.
