Assistant Director, Facilities

DEPARTMENT:

Administration and Finance

EMPLOYMENT TYPE:

Professional 10. Salary depends on education and experience. Full-time 12-mos. benefit eligible.

Unlock Exceptional Benefits at FVCC (Worth $25K)! Youll receive generous employer contributions towards your Health/Vision
&Dental up to 15 vacation days 12 sick days and 12 holidays. Plus build your future with the Montana Public Employee
Retirement System and a 403(b) match up to 7%. And thats not all - Public Loan Forgiveness plus invest in your continued
education when you explore Tuition Waiver benefits for you and your dependents!

FLSA:

Exempt

CLOSING DATE:

Open Until Filled

SUMMARY

The Assistant Director provides leadership for the Facilities department and oversees the maintenance teams.

ESSENTIAL FUNCTIONS

• Leads the progressive and dynamic maintenance departments to support and advance institutional efforts.
• Assists the Director in facilities and grounds master planning.
• Provides leadership mentors and supervises staff; motivates and empowers staff to create environments that promote innovation; sets standards for excellent customer service. Ensures efficient and effective services ensuring high quality responsiveness.
• Plans organizes and manages the operations and activities of landscaping sustainability motor pool fleet and equipment maintenance and repair and safety.
• Creates annual timelines seasonal projects daily work order requests scheduled preventative maintenance (motorized vehicles or equipment) hazardous substance removal replacement schedules (furniture and equipment) grounds/athletic field management and deferred maintenance schedules. Sets and prioritizes maintenance assignments accordingly.
• Maintains facilities heating cooling and fire prevention systems including testing of safety systems; leads or participates in energy saving and ensures compliance with federal and state regulations.
• Participates in the development of maintenance and grounds budgets; monitors and controls expenditures to assure compliance with budgetary constraints.
• Tracks status or work / project completion activities; refines and adjusts resource allocation as appropriate to address institutional priorities.
• Communicates with vendors contractors and State and County inspectors regarding operations and activities materials specifications scheduling and College policies and procedures.
• Researches analyzes and resolves issues that arise and addresses them proactively; approves work order requests and determines approach strategy which may include using current staff or outside vendors.
• Networks and collaborates with stakeholders; establishes and maintains strong collegial relationships with staff faculty administrators and community members; leads and serves on various committees.
• As necessary responds to on-call and emergency situations; supervises an on-call system for custodial and maintenance personnel.
• Assists the Director in safety management and campus wide safety initiatives; assures safe operation of a variety of vehicles and equipment.
• Establishes and initiates effective and timely communications to assure sharing of information.
• Serves as a member on various college committees and teams; meets with other college personnel for events projects planning idea sharing issues resolution operational communications professional development etc.
• Remains current in practices trends and research related to areas of assignment.
• Attends related trainings workshops and professional development.
• Cross trains to perform other departmental and team functions; backfills for staff as needed.
• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students faculty and the College.
• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.
• Maintains professional ethics and confidentiality in accordance with applicable laws and policies.
• Performs other duties as assigned.
• Reports to the Director of Facilities.

MINIMUM QUALIFICATIONS

• Bachelors degree in related subject and one year of related work experience; OR
• Associates degree in related subject and three years of related work experience; OR
• Five years experience in directly related work experience; AND
• Current Montana Drivers License upon employment and the ability to maintain licensure during employment.

PREFERRED QUALIFICATIONS

• Current Montana state boilers license and the ability to maintain licensure during employment.
• Experience managing teams and budgeting
• Work experience in a public or large organization.

KNOWLEDGE SKILLS AND ABILITIES:

• Ability to multi-task and manage multiple areas individuals projects and priorities
• Strong analytical ability and problem-solving skills
• Knowledge of federal and state regulations and building codes.
• Ability to provide quality customer service by creating a welcoming and supportive environment.
• Ability to think critically and creatively have a high standard of integrity and be motivated to incorporate best practices into the organizational culture.
• Demonstrated ability in collaborating with administration the college community and public.
• Demonstrated ability to innovate in all financial and operational areas.
• Demonstrated skill in effectively analyzing data research and assessments for outcome oriented results.
• Demonstrated communication technology and interpersonal skills
• Ability to multi-task and manage multiple departments individuals projects and priorities.
• Ability and willingness to serve as a representative for the College by interacting appropriately with the public donors students potential students and College community.
• Ability to work within policies and procedures of FVCC.
• Skill and ability to operate a variety of computer and software applications.
• Ability to work occasionally work non-traditional schedules to meet workload demands and required timelines.
• Ability to maintain effective and positive professional relationships with faculty staff students and public.
• Ability to follow and issue directions.
• Ability to work effectively with people from a variety of culturally diverse backgrounds.
• Ability to maintain regular and acceptable attendance levels.
• Ability to pass a pre-employment physical screen
• Ability to pass a drivers license records check and maintain current Montana Drivers License and a clean driving record
• Ability to pass a criminal background check.
• Ability to respond in the event of an emergency.
• This is a Medium Duty job according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles U.S. Department of Labor and Duty involves exertion of 20-50 pounds of force occasionally and/or 10-25 pounds frequently and/or up to 10 pounds continuously to move objects.

APPLICATION PROCEDURE:
In order to be considered for this position applicants must apply online at paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration. Additionally applicants are required to submit the following documents by uploading them to the online application:

• Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the positions Knowledge Skills and Abilities; AND
• A current comprehensive resume or curriculum vitae; AND
• Unofficial transcripts for all degrees held andProfessional Certifications when applicable. As a condition of employment the successful candidate will submit official transcripts for all degrees held and applicable certifications to FVCC HR upon hire. Only transcripts from accredited institutions will be accepted;AND
• Three professional references with complete contact information must be provided on the application form. Professional references must be individuals most familiar with applicants work experience skills and work behaviors and supervisory experience. Do not list family and friends for professional references.

EMPLOYMENT VERIFICATIONS REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS:Prior to any offers of employment FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicants application or resume. Additionally FVCC conducts post-offer criminal background checks.

EQUAL EMPLOYMENT OPPORTUNITY:FVCC is an equal opportunity employer. It is FVCCs policy that all individuals are entitled to equal employment opportunities regardless of race color religion creed political ideas sex gender identity sexual orientation age marital status veterans status service in the uniformed services as defined by state and federal law physical or mental disability national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions including recruitment and hiring practices appraisal systems promotions and training and career development programs as required by federal and state laws.

FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at ACCOMMODATIONS FOR PERSONS WITH DISABILITIES:FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS PREFERENCE ACT:Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans Preference laws do not however guarantee Veterans a job nor do they give Veterans preference in internal actions such as promotion transfer reassignment and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans Preference you must complete the Veterans Preference Form (form is available at and email it along with document(s) that verify your eligibility for employment preference to. Claims for Veterans preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION:Based on the Windfall Elimination Provision FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click Experience:

Director