Assistant Athletic Director, Internal Operations
Job Location:
Rockville Centre, NY - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
APPLICATION INSTRUCTIONS:
- Interested applicants should submit the following materials with their application:
- Cover Letter
- Resume
TYPE OF POSITION/EMPLOYMENT CATEGORY:Full-Time
DEPARTMENT: Athletics
SCHEDULE: Monday-Friday 9:00am to 5:00pm
- Occasional evening and weekend work as needed for athletic games/events.
REMOTE WORK: Occasional
TRAVEL:Occasional if coverage is needed.
HOURS/WEEK and MONTHS/YEAR:35hours/week and 52 weeks/year
FLSA STATUS: Exempt Salaried
GENERAL PURPOSE
Lead the planning coordination and execution of internal and external departmental events ensuring all logistical operational and administrative details are managed efficiently and professionally. Coordinate event logistics including facility arrangements work orders catering vendor coordination staffing setup and other operational needs for major departmental events and initiatives such as Student-Athlete Awards Night Athletics Golf Outing Athletics Hall of Fame Recruitment Days Student-Athlete Orientation National Girls and Women in Sports Day DII Student-Athlete Day and other departmental events and special initiatives. Serve as a primary departmental liaison with campus offices vendors and external partners to coordinate event-related needs facilitate effective communication and ensure successful event execution.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Lead the planning coordination and execution of internal and external departmental events ensuring all logistical operational and administrative details are completed efficiently and professionally.
- Coordinate event logistics including facility arrangements work orders catering vendor coordination staffing setup and other operational needs for major departmental events and initiatives including Student-Athlete Awards Night Athletics Golf Outing Athletics Hall of Fame Recruitment Days Student-Athlete Orientation National Girls and Women in Sports Day DII Student-Athlete Day and other departmental events and special initiatives.
- Process and maintain departmental payment authorizations purchasing documentation and other financial records in accordance with University policies and procedures. Reconcile departmental expenses including The Ramp Card Home Depot and other purchasing accounts ensuring accurate and timely documentation. Maintain organized and accurate records of departmental financial transactions and assist with monitoring departmental and team-restricted budgets. Work collaboratively with the Director of Athletics and appropriate University offices to support effective budget management purchasing and financial operations.
- Provide guidance and support throughout the hiring procedure for new members of the department such as processing departmental hiring paperwork collaborating with the human resources department to ensure a smooth hiring process offer guidance and support to new hires as needed. Also oversee training schedule for coaching certifications and professional development. Develop manage and maintain the comprehensive Athletics Department calendar ensuring accurate coordination of competitions practices events meetings recruiting activities professional development and other departmental commitments.
REQUIRED MINIMUM QUALIFICATIONS
- Bachelors degree
- 1 to 3 years of work related experience
- Microsoft Office (Outlook PowerPoint Excel Word)
- Jenzabar
- Ad Astra and Lions Den
RESPONSIBILITY FOR PUBLIC CONTACT
- Daily contact requiring courtesy discretion and sound judgment.
SALARY INFORMATION
When determining the salary offer for a new employee Molloy considers several key characteristics such as job knowledge skills and experience as well as internal and external equity. The hiring annual salary for this position is $66300.00. This annual salary represents the Universitys good faith and reasonable estimate of the range of compensation at the time of posting.
As part of its total compensation package Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options generous time off and tuition benefits. For further information please visitBenefits Molloy University.
AN EQUAL OPPORTUNITY EMPLOYER
Women minorities persons with disabilities and veterans are encouraged to apply.
Molloy University does not discriminate on the basis of an individuals race color national origin religion creed age disability sex gender identity sexual orientation familial status pregnancy predisposing genetic characteristics or military status; in its administration of educational policies programs or activities; its admissions policies; or in employment practices.Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit employ retain and promote employees without discrimination regarding sex race color creed religion age marital status sexual orientation veteran status national or ethnic origin or physical disability.
Required Experience:
Director
About Company
Molloy University is a private university which was founded in Long Island in 1955 and now offers over 50 majors and 26 graduate and doctoral degrees.
