AP Supervisor

Accounts Payable Supervisor

Location: Ashburn VA
Department: Accounting Shared Services
Reports To: Accounting Shared Services Manager

Position Summary

• The Accounts Payable Supervisor leads daily AP operations management of email inboxes ensuring timely and accurate vendor payments reconciliations strong customer service and effective internal controls. This role supervises a team of Payment Processors partners with cross-functional team members and drives continuous improvement initiatives.

Key Responsibilities

• Supervise and develop a team of three Payment Processors.
• Conduct regular one-on-one meetings coaching and performance discussions. Align team member goals and metrics in coordination with the AP Manager.
• Lead recurring team meetings and communicate departmental priorities.
• Serve as department lead in the Managers absence.
• Ensure vendor payments are processed accurately and on time.
• Monitor vendor accounts statements reconciliations and aging items.
• Maintain a clean AP ledger within Intacct resolving aged invoices credits and legacy cleanup items.
• Process weekly refund checks for the region.
• Process quarterly business license payments.
• Manage AP shared mailboxes and respond to vendor and operational inquiries.
• Ensure invoices submitted through Stampli include complete documentation.
• Administer manual check Positive Pay process void requests and check copy retrieval.
• Maintain AP SharePoint documentation banking information and approver records.
• Partner with the Coder Supervisor to support workflow management and department meetings.
• Identify and implement process improvements and control enhancements.

Qualifications

• 3 years of Accounts Payable experience.
• Previous leadership supervisory or team lead experience.
• Strong knowledge of AP processes reconciliations vendor management and payment controls.
• Excellent communication organizational and problem-solving skills.