AP Specialist
Job Location:
Woburn, MA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Duties and Responsibilities:
- The lead for all reception duties including greeting guests answering phones handling incoming and outgoing mail receiving organizing the office and conference room for cleanliness present-ability and order
- Managing office supplies inventory to ensure it never runs out
- Heavy QuickBooks Online use to process vendor invoices on regular basis
- Match invoices to required supporting documentation file documents as necessary
- Ensure invoices are properly approved and coded to correct accounts
- Producing a weekly check run report to determine what bill will be paid
- Cut checks once approved to pay and mail out checks
- File weekly A/P packages (check stub invoice PO and other supporting documentation)
- Ensure compliance with company accounting policies
- Collection calls
- Set up customers in QuickBooks
- Send Insurance certificates
- Collect and record credit card receipts
Required Skills:
The lead for all reception duties including greeting guests answering phones handling incoming and outgoing mail receiving organizing the office and conference room for cleanliness present-ability and order Managing office supplies inventory to ensure it never runs out Heavy QuickBooks Online use to process vendor invoices on regular basis Match invoices to required supporting documentation file documents as necessary Ensure invoices are properly approved and coded to correct accounts Producing a weekly check run report to determine what bill will be paid Cut checks once approved to pay and mail out checks File weekly A/P packages (check stub invoice PO and other supporting documentation) Ensure compliance with company accounting policies Collection calls Set up customers in QuickBooks Send Insurance certificates Collect and record credit card receipts Manage petty cash All other tasks required by management
