AP Specialist
Job Location:
West Bridgewater, MA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Key Responsibilities:
- Review verify and process vendor invoices for payment.
- Match invoices with purchase orders and receiving documents.
- Prepare and process electronic transfers checks and other payment methods.
- Reconcile vendor statements and resolve invoice discrepancies.
- Maintain accurate accounts payable records and filing systems.
- Respond to vendor inquiries regarding payments and account status.
- Ensure invoices are coded correctly and entered into the accounting system.
- Monitor payment schedules to ensure timely and accurate payments.
- Perform other accounting and administrative duties as assigned.
Qualifications:
- High school diploma or equivalent required; Associates degree in Accounting Finance or Business preferred.
- 13 years of accounts payable or general accounting experience preferred.
- Proficiency with Microsoft Excel and accounting software (such as Infor Visual or other ERP systems).
- Strong data entry and organizational skills.
- Excellent attention to detail and accuracy.
- Strong communication and problem-solving abilities.
- Ability to prioritize tasks and meet deadlines.
- Basic understanding of accounting principles.
Required Skills:
Support month-end close activities including preparing journal entries completing balance sheet reconciliations and compiling supporting documentation. Analyze weekly trade spend and provide insights to cross-functional teams. Monitor and follow up on outstanding deductions to ensure timely validation and recovery. Research track and resolve invalid deductions by working through customer portals and coordinating recovery efforts. Assist in managing trade deduction disputes by partnering with internal teams to resolve discrepancies. Identify opportunities to improve accounting processes and participate in projects that enhance operational efficiency. Support financial planning and analysis (FP&A) activities including budgeting forecasting and variance analysis. Assist in developing and maintaining financial models to support business planning and decision-making. Prepare financial reports analyses and other ad hoc reporting for management. Maintain accurate financial records while ensuring compliance with company policies and accounting standards. Collaborate with cross-functional departments to support accounting operations and financial reporting initiatives.
