Anticipated Opening-School Head Secretary

Ipswich Public Schools is seeking a welcoming reliable efficient and highly organized Head Secretary to support the front office at Paul F. Doyon Memorial School. This role serves as a key point of contact for students families staff and visitors and ensures the smooth daily operation of the elementary school office.

• Greet and assist students parents staff and visitors in a professional and welcoming manner.
• Answer phones respond to inquiries and direct calls/messages appropriately.
• Manage student attendance including recording absences tardies and early dismissals; follow up on unexcused absences as needed.
• Maintain accurate student records and files (electronic and paper) in accordance with district policies and state regulations.
• Process student registrations withdrawals and transfers.
• Prepare and distribute correspondence memos and other school communications as needed..
• Support the Principal and Assistant Principal with scheduling and calendar management.
• Handle incoming/outgoing mail photocopying filing and general clerical duties.
• Maintain confidentiality of all student staff and school information.
• Support school events parent communications and other duties as assigned by the Principal.

• High school diploma or equivalent required.
• Prior experience as a school secretary administrative assistant or in a similar office support role strongly preferred (school setting experience is highly desirable).
• Proficiency with Google Workspace and general computer skills; experience with student information systems (e.g. Aspen or similar) a plus.
• Excellent interpersonal communication and customer service skills.
• Strong organizational skills attention to detail and ability to multitask in a fast paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Successful completion of required CORI and fingerprint based background checks.

Required Experience:

Junior IC