Adv Med Support Assistant

Announcement amended to set applicant count to 50.

Care coordination customer service records management dashboard and consult management office mail & supplies independent and innovative problem solving. Efficient typing skills (at least 80WPM).

VA Careers - Medical Support Assistant: may include but are not limited to:

• Accepts and supports the guiding principles of this Healthcare System. Performs assigned duties in a manner that promotes quality health care outstanding customer service and the maintenance of an environment committed to serving the veteran.
• Actively supports the team concept and functions as a team player. Contributes to team initiatives and continuously strives to improve the effectiveness of the Diagnostic Imaging scheduling team.
• Expected to provide administrative coordination of patient care and to advise the technical staff on administrative and logistical factors associated with direct patient care.
• Acts in the capacity of liaison between patients team members as well as specialty and ancillary services. Provides information and technical support on the availability of services points of contact and necessary authorization and approvals.
• Serves as the communication coordinator for the team. Ensures that all visitors and telephone calls are referred in a prompt and courteous manner. Ascertain the nature of the call or the business of the visitor and determines the appropriate action. The incumbent will assist with requests for information from patients and/or staff members but when the situation cannot be resolved will refer individual to the appropriate person or service. Relays messages to team members when appropriate.
• Has a thorough functional knowledge of various VA directives and hospital policies pertinent to patient care. Analyzes situations to determine what decisions can be made or if advice of the lead or supervisor is needed.
• Can work in a variety of database systems and the EHR to schedule appointments monitor appointment times and clinic availability.
• Provides coverage for teammates as needed. Answering and routing calls efficiently.
• Communicates effectively with people from diverse cultural educational and organizational backgrounds within and outside this Healthcare System. Works and communicates effectively with all health care team members peers patients and significant others. Demonstrates good interpersonal skills in doing so.
• Keeps team members informed and up-to-date concerning appropriate established regulations. Regulations concern eligibility for care availability of and requesting special tests and procedures. Must analyze interpret and implement regulations accurately to reflect current operating procedures and is familiar with procedures concerning changes in regulations or policies.
• Completes assignments and all other duties assigned.

• You must be a U.S. Citizen to apply for this job.
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the Required Documents section of this announcement.

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005 Part II Chapter 3 Section A paragraph 3.j
• Valid Florida unrestricted drivers license

• Certification: None required.
• Grandfathering Provision: May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
• Foreign Education: To be creditable education completed outside the U.S. must have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education must have been deemed at least equivalent to that gained in conventional U.S. programs.
• Physical Requirements: See VA Directive and Handbook 5019.

Grade Determinations:

Medical Support Assistant (Advanced) GS-679-06

Experience. One year of experience equivalent to the GS-5 grade level.

Creditable Experience: To be creditable the experience must have demonstrated the knowledge skills and abilities (KSAs) associated with current MSA responsibilities or an equivalent administrative patient support role in a non-VA medical inpatient or outpatient setting. Experience satisfying this requirement may be paid/non-paid employment as an MSA or an equivalent position in a non-VA hospital or clinic setting.

Qualifying experience must be at a level comparable to MSA experience or equivalent administrative clinical support role in a non-VA medical inpatient or outpatient setting at the next lower grade level. For all assignments above the full performance level the higher-level duties must consist of significant scope administrative independence complexity (difficulty) and a range of varieties as described in this standard at the specified grade level and be performed by the incumbent at least 25% of the time.

Part-time experience as an MSA or equivalent administrative patient support in a non-VA medical inpatient or outpatient setting is creditable according to its relationship to the full-time workweek. For example an MSA employed 20 hours a week or on a 1/2-time basis would receive one full-time workweek of credit for each two weeks of service.

Assignment. The Advanced MSA provides specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model. Work involves specialized administrative judgment and the flexible use of a wide range of clinical flow processes relating to access to care across multiple clinics specialties and/or care in the community resources. Recommends changes to existing clinic procedures based on current administrative guidelines. Expertise in utilizing numerous advanced patient systems in support of multiple clinics involved in an interdisciplinary coordinated care delivery model. MSAs at this level develop and/or maintain effective and efficient communication with the patient interdisciplinary coordinated care delivery model teams VA medical centers and other agencies e.g. assist with communications during the inpatient to outpatient discharge; communicate with non-VA medical facilities; prepare correspondence to notify patients of normal lab results; manage a system for follow-up care such as consults tests etc.). Other assignments at this level include but are not limited to: processes incoming patient secure messaging through MyHealthyVet and coordinates with care team as appropriate; participates in team huddles and team meetings to manage plan problem solve and follow-up with patient care by sharing information and collaborating with the interdisciplinary team; setting priorities and deadlines adjusting the flow and sequencing of the work to meet team and patient needs; identifies incomplete encounters and communicates findings to providers; as needed; assists the team to reinforce the plan of care and self-help solutions; enters appropriate information into the electronic record. For all assignments above the full performance level the higher-level duties must consist of significant scope administrative independence complexity difficulty and range of variety as described in this standard at the specified grade level and be performed by the incumbent at least 25% of the time.

Demonstrated Knowledge Skills and Abilities. Candidates must demonstrate all of the KSAs below:

1. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. medical doctors nurse practitioners physician assistants psychologists psychiatrists social workers clinical pharmacists and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.

2. Ability to independently set priorities and organize work to meet deadlines ensuring compliance with established processes policies and regulations.

3. Ability to communicate tactfully and effectively electronically by phone in person and in writing with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels as well as resolving patient concerns.

4. Advanced knowledge of the technical health care process including but not limited to scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals as it relates to access to care.

5. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow etc.

6. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.

Reference: For more information on this qualification standard please visit full performance level of this vacancy is GS-6.

Physical Requirements: Physical aspects associated with work required of this assignment are typical for this occupation see duty section for essential duties of this position. May require standing lifting up to 50lbs carrying sitting. stooping bending pulling and pushing.