Administrator I Executive Administrative Assistant

Overview

Who we are

Toyota does not offer support or sponsorship of job applicants for employment-based visas or any other workauthorization for this role now or in the future. You must have the right to work in the United States and not requireToyota support or sponsorship for immigration-related employment (e.g. H-1B O-1 E-3 H-1B1 TN F-1 OPT F-1 STEMOPT F-1 CPT job flexibility benefits also known as I-140 or Adjustment of Status portability etc.) now or in thefuture. You should not apply for this role if you will require Toyota to assist with immigration support or sponsorshipnow or in the future.

Who were looking for

ToyotasProject Planning and Management (PPM)Department is looking for a passionate highly-motivatedExecutive Administrative Assistant.

The primary responsibility of this role is to support the daily administrative needs of the Executives and of the overall PPM Department. The person in this role reports directly to the PPM Group Manager.

What youll be doing

• Provide effective and timely overall administrative support to the Group Managers and Vice President in a fast-paced environment including: coordinating complex and dynamic Executive schedules proactively resolving calendar conflicts arranging domestic and international travel and managing expense reports.
• Coordinate schedules resources and logistics for onsite and off-site meetings conferences and training sessions involving cross-functional teams and external vendors engaging with different business units and levels of organization to ensure smooth planning and execution.
• Support new hire onboarding by initiating and tracking IT tickets and other essential steps to secure resources for incoming Team Members.
• Provide project teams with a range of administrative support including compiling information preparing and distributing reports.
• Manage office-related needs in a cost-conscious manner including securing business supplies catering for meetings coordinating vendor transactions and tracking payments.
• Support ad hoc operational activities as needed to help the department meet its business objectives.

What you bring

• 5 years supporting Director-level or higher executives including at least 3 years supporting multiple executives simultaneously.
• 5 years coordinating domestic and international travel including itineraries visas/passports and expense reconciliation.
• 5 years planning meetings or events for 25 or more attendees including vendors facilities catering and technology.
• Intermediate or higher Excel proficiency demonstrated through knowledge of formulas creating charts PivotTables formatting and data validation.
• Experience processing purchase orders invoices expense reports or vendor payments in an enterprise system.
• Experience handling confidential or sensitive business information.

Added bonus if you have

• Practical knowledge of systems or software supporting administrative and organizational work management (eg. MS project etc)
• Practical knowledge of systems or software supporting expense mgmnt and ordering (eg. Chrome River Ariba etc)
• Bachelors Degree

What well bring

During your interview process our team can fill you in on all the details of our industry-leading benefits and careerdevelopment opportunities. A few highlights include:

• A work environment built on teamwork flexibility and respect
• Professional growth and development programs to help advance your career as well as tuition reimbursement
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Toyota 401(k) Savings Plan featuring a company match as well as an annual retirement contribution from Toyotaregardless of whether you contribute (if applicable)
• Paid holidays and paid time off
• Referral services related to prenatal services adoption childcare schools and more
• Tax Advantaged Accounts (Health Savings Account Health Care FSA Dependent Care FSA)
• Relocation assistance (if applicable)

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star.

Applicants for our positions are considered without regard to race ethnicity national origin sex sexual orientation gender identity or expression age disability religion military or veteran status or any other characteristics protected by law.

Have a question need assistance with your application or do you require any special accommodations Please send an email to .