Administrative & Technical Support Specialist

KBH Richland Washington Employment Type: Contract

About Us

KBH Industrial is a trusted resource for utilities and channel partners across the energy and industrial sectors providing project management project controls senior consulting and specialized technical support. Founded on the principle of people-first honesty collaboration and safety KBH places skilled professionals in critical individual roles working side by side with client teams to deliver deep expertise and dependable results.

Job Summary

• Under minimal supervision provides advanced administrative and technical support to the Finance Vice President and direct reports.
• This role manages complex confidential assignments; coordinates department activities; ensures timely completion of corrective action responsibilities; and supports departmental planning budgeting training and reporting.
• The position exercises independent judgment resolves issues with limited guidance and serves as a key member of the management support team by anticipating needs improving processes and enabling efficient departmental operations.
  

Principal Accountabilities

Leadership & Department Support

• Serve as a primary administrative partner to the Finance leadership team providing proactive high-level support.
• Exercise independent judgment in prioritizing tasks resolving issues and recommending improvements to management.
• Participate as an active member of the management team and assume responsibility for complex assignments to relieve the direct reports of administrative burden.

Meetings Coordination & Communications

• Prepare meeting agendas staff meeting materials and daily briefing packages for the leadership team.
• Attend department meetings (e.g. Staff All Hands) to document decisions actions and follow-up items.
• Compose edit and issue professional correspondence reports memoranda and meeting minutes.
• Interface with internal stakeholders customers and external partners to resolve inquiries and facilitate effective communication.

Corrective Action Tracking & Reporting

• Monitor AR/CR reports daily to ensure assignments are completed on schedule; provide reminders updates and closure support to staff.
• Maintain departmental status reports to support decision making.
• Analyze trends and identify areas needing attention or process improvement.

Budget Procurement & Financial Administration

• Support development monitoring and reconciliation of departmental budgets.
• Serve as credit card program administrator: track authorize and reconcile purchases including safety equipment supplies and subscriptions.
• Manage procurement requests contract requisitions and change requests in collaboration with managers and supervisors.

Scheduling Training & Qualifications Management

• Coordinate calendars meetings training sessions and personnel schedules for the Finance direct reports.
• Ensure qualifications are current; schedule recurring and refresher training; maintain qualification assignments in required systems.
• Enroll personnel in training systems and ensure compliance with mandatory requirements.

Travel & Logistics Support

• Administer departmental travel following company policies; coordinate bookings and process expense reimbursements.
• Facilitate site access onboarding support and SSIS in-processing for employees contractors and visitors.

Records Documentation & Compliance

• Maintain files and records according to records management standards.
• Manage proprietary and sensitive documents in alignment with policy.
• Support contract preparation and processing in Finance.

Continuous Improvement & Departmental Planning

• Anticipate operational needs and collaborate with leadership to implement improvements in processes communication and coordination.
• Obtain and act on feedback from internal customers and suppliers to enhance service quality and organizational performance.

Emergency Response & Outage Support

• Serve on the Emergency Response Organization (ERO) as designated.
• Support outage assignments and associated readiness activities.
• Ensure safety meeting attendance and maintain required job-related training.

Skills and Experience

• Error reduction and human performance improvement methods and cost-effective work execution methodologies.
• Managing complex projects on-line work management or refueling and forced outage related activities.
• Advanced project management techniques at Commercial Nuclear Power Plants or similar facility.

Required Education and Experience:

• Knowledge of Corrective Action Program and Action Tracking processes.
• Knowledge of records management standards and proprietary document controls.
• Experience preparing and processing contract requisitions or change requests.
• Familiarity with managed service provider program documentation.
• Strong analytical skills with the ability to research interpret data and recommend solutions.
• Advanced organizational communication and problem-solving skills with the ability to multitask in a dynamic environment.

Required Education and Experience

• High school diploma/GED and a minimum of five years of administrative or technical support experience.

Additional Information

• U.S. Citizenship Required
• Schedule: 4 days x 10 hours
• Remote work: No
• Per Diem: No
• Expense Eligible: No
• Being On Call required for role: No
• Are Certificates Required for this Position No
• Badge Level: Blue Badge

The expected base salary for this position ranges from $28.40 to $45.38/hour

Salary offers are based on a wide range of factors including relevant skills training experience education market factors and where applicable licensure or certifications obtained

Benefits

KBH offers a comprehensive benefits package including medical dental and vision coverage paid parental leave a 401(k) program and other employee perks to support your health financial security and work-life balance.