Administrative Support Assistant (Oa)
Job Location:
Havre de Grace, MD - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.
This National Guard position is for a ADMINISTRATIVE SUPPORT ASSISTANT (OA) Position Description Number T5050000 and is part of the MD CSMS National Guard.
he purpose of the position is to provide a variety of administrative support technical assistance and participation in the management of an Army National Guard (ARNG) Maintenance and/or Logistics office by applying a good working knowledge of maintenance and/or logistics mission and programs. Knowledge of Office Automation (OA) systems to use several types of software for various office needs is required. This position performs the following duties:
Advises regarding the practical and technical aspects of office administration to include budgeting purchasing supply personnel word processing and files management; and performs staff support work in each of these areas. Updates the offices supply sources; purchases supplies equipment and services through open market purchase by blanket agreement cash or field purchase order or similar methods; processes and tracks purchase documents; Collects data for the office-operating budget reviews submissions for proper format and compliance with budget requirements and consolidates material into an annual office budget.
Serves as the Records Management Coordinator for the organization. Ensures subordinate activities maintain official files in accordance with regulatory and published guidance. Provides instructions to personnel to ensure that the records program is executed properly. Provides for control of classified documents for the organization. Insures that documents are properly logged and safeguarded. Tracks virtually all financial personnel supply and other administrative transactions as the documentation flows through the office in both electronic form and on paper.
Accomplishes travel arrangements for the office to include travel and hotel reservations travel orders and coordinates visits. May serve as the travel account program manager.
Assists in the development of policy letters which may require researching applicable directives from higher authority to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Work requires general knowledge of the maintenance and/or logistics mission and functions of the office; and understanding of how the offices various administrative services relate to one another and to the offices mission. Work also requires broad understanding and detailed procedural knowledge of budget purchasing personnel and information processing functions of the office. Contacts are with co-workers and managers in the organization for which services are performed and staff specialists at higher echelons. Advises other administrative personnel of latest directives regarding administrative procedures.
Performs other duties as assigned.
Applicants who meet one of the DoD Priority Placement Program (PPP) categories below are eligible to apply with this preference. (See Required Documents section)
- Priority Placement Program DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
- Priority Placement Program DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
- Priority Placement Program DoD Retained Grade Employees
- Priority Placement Program Military Spouse Preference (MSP)
This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
GENERAL EXPERIENCE: Experience education or training which indicates the candidate performed progressively responsible clerical office or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled.
SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge skills and abilities (KSAs) to perform successfully the duties of the position. To be creditable specialized experience must have been equivalent to at least the next lower grade level. Applicants who have 1 year of appropriate specialized experience at the GS-06 level are not required to have general experience education above the high school level or any additional specialized experience to meet the minimum qualification requirements.
Applicants will be graded based on their answers to the assessment questionnaire and their supporting documentation. If supporting documentation does not support the answers to the questionnaire applicants scores may be modified as appropriate.
Applicants will be graded as follows:
90-100 Points: Highly Qualified
80-89 Points: Well Qualified
70-79 Points: Qualified
After adjudicating Veterans Preference applicants will be referred to the hiring manager in the following order:
1. Highly Qualified
2. Well Qualified
3. Qualified
Length of time is not of itself qualifying. Candidates experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however established compatibility criteria/assignments must be followed. The applicants record of experience and/or training must show possession of the knowledge skills and abilities needed to fully perform the duties of the position.
You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education you must provide documentation of proof that you meet the Education requirements for this position.
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register Selective Service System : Selective Service System ()).
- We may use this announcement to fill additional vacancies within 180 days of the closing date.
- This position MAY be eligible for recruitment or relocation incentives pending availability of funding and management request.
- This position is in the Excepted Service and does NOT convey eligibility to be converted to the Competitive Service.
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
Junior IC
