Administrative Support Assistant III

The Tucson Village Farm provides whole-health seed-to-table education focused on gardening cooking nutrition and physical activity. Working alongside community members organizations and government partners throughout Pima County the program advances health equity by promoting food security increasing access to healthy foods encouraging physical activity and fostering community connection through engagement mindfulness and storytelling.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health dental and vision insurance plans; life insurance and disability programs; paid vacation sick leave and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Faculty & Administrative Support:

• Manage and coordinate the faculty leads schedule including internal and external meetings events presentations partner meetings and community commitments.
• Schedule meetings prepare agendas and materials take notes when appropriate and track follow-up items.
• Help prioritize competing requests deadlines and organizational needs.
• Coordinate communication and logistics among TVF staff University departments community partners advisory board members donors and other stakeholders.
• Maintain organized records calendars contact lists documents and administrative systems.
• Anticipate upcoming deadlines and needs and ensure appropriate follow-up occurs.

Event & Registration Coordination:

• Create manage and maintain TVF events and registrations within Trellis and other approved University systems.
• Coordinate event logistics including registration participant communication schedules facilities supplies staffing and follow-up.
• Support a wide variety of TVF programs and events including educational programs community events donor events workshops trainings meetings and special initiatives.
• Maintain event calendars and ensure information is accurate timely and communicated effectively.
• Assist with event evaluation and post-event reporting.

Donor & Community Relations:

• Coordinate donor and stakeholder meetings tours special events and cultivation opportunities.
• Prepare meeting materials background information presentations impact stories and follow-up correspondence.
• Maintain accurate donor partner and stakeholder records.
• Assist with donor stewardship including thank-you communications and regular updates about TVF programs and impact.
• Help plan and execute donor events farm tours advisory meetings and other relationship-building opportunities.
• Represent Tucson Village Farm professionally and warmly when interacting with community members partners and supporters.

Program & Project Coordination:

• Assist the faculty lead with coordinating special projects partnerships grants and new initiatives.
• Develop timelines track deliverables communicate with project partners and ensure deadlines are met.
• Coordinate across TVFs various program areas to improve communication and organizational efficiency.
• Help develop systems and procedures that make day-to-day operations more efficient.
• Identify administrative challenges and proactively develop solutions.
• Provide additional programmatic and administrative support as priorities and opportunities emerge.

Knowledge Skills and Abilities

• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to manage numerous projects and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently exercise sound judgment and take initiative.
• Strong interpersonal skills and ability to work effectively with a variety of audiences.
• Strong computer skills and willingness to learn University systems including Trellis.
• Ability with organizing analyzing and presenting data.
• Strong event planning and project-management skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience or equivalent combination of education and work experience.
• Must have a valid drivers license and ability to drive according tothe University Fleet Safety Policy.

• Experience coordinating educational programs community events workshops or outreach activities.
• Previous experience developing reports presentations or other materials that communicate program outcomes and impact.
• Proven success building and maintaining positive relationships with donors community partners volunteers and various stakeholder groups.
• Experience supporting complex projects grants or initiatives requiring coordination across multiple teams and priorities.