Administrative Specialist, Land Support

Job Type:

Plains is an industry-leading transportation and midstream provider specializing in transportation storage processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation terminalling storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston Texas.

Were on the lookout for passionate selfstarters who thrive in fastmoving collaborative and innovative environments.

The Administrative Specialist Land Support provides operational analytical and highlevel administrative support to the Land organization and senior leadership. This role supports reporting initiatives executive coordination and process improvement while proactively organizing workflows and promoting a culture of continuous improvement. The ideal candidate is highly organized professional analytical and comfortable operating in a fastpaced environment.

Essential Job Functions

Executive & Administrative Support

• Provide advanced administrative and operational support to the department and senior leaders as required.
• Coordinate the timely execution routing notarization mailing tracking and filing of land-related documents including agreements easements leases memoranda and correspondence.
• Coordinate payments to landowners including preparing check requests gathering required backup documentation tracking payment status and following up on pending items.

• Code process track and support timely payment of vendor invoices in accordance with company procedures and approval requirements.

• Maintain electronic and physical filing systems in accordance with company records management procedures.

• Assist with data entry document tracking project logs mailing lists and departmental reporting.

• Coordinate meetings calendars conference rooms travel arrangements expense reports and team communications.

• Help organize land files for audits acquisitions divestitures due diligence or records clean-up projects.

• Communicate professionally with internal departments landowners vendors contractors and external business partners.

Culture & Continuous Improvement

• Proactively keep the team organized and promote a culture of continuous improvement across the Land Department.
• Identify opportunities to improve processes communication and administrative efficiency.

Knowledge Skills & Abilities

• Personable selfmanaged team player who proactively identifies and meets departmental needs.
• Strong multitasking problemsolving and timemanagement skills with the ability to manage highvolume workloads.
• Excellent organizational skills with strong attention to detail and flexibility to handle shifting priorities and deadlines.
• Outstanding written and verbal communication skills including proofreading grammar and editing accuracy.
• Ability to perform under pressure and execute with a high degree of professionalism.
• Comfortable interacting with all levels of the organization including senior executives and external stakeholders.
• High standard of personal integrity supported by open and honest communication.
• Professional presence with credibility punctuality and discretion.
• Proficient in Microsoft Office applications including Excel Word PowerPoint Outlook Teams and SharePoint.
• Comfortable learning and using modern office technology including video conferencing and audiovisual tools.

Education & Experience

• Minimum of 510 years of experience in administrative support executive support or administrative roles supporting senior leadership.
• Industry experience (e.g. Oil & Gas or corporate operations) preferred.
• A high school diploma or GED is required.
• An associate degree or related specialized/technical training is preferred.

Additional Requirements

• Available for a four and one schedule (Mon-Thurs in office Friday remote).
• Flexible schedule to support key Operations and corporate events.
• Cleared criminal history (background) satisfactory reference checks and compliance with company drug and alcohol policies.
• This position is not eligible for employmentbased visa sponsorship. Applicants must be authorized to work in the U.S.

#Plains

At Plains our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe healthy and happy. We work hard to deliver the best results to our stakeholders and we also respect our employees need for personal and family time which is reflected in our benefits program.

We are proud to bean Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals without regard to age race color national or ethnic origin religion sex sexual orientation gender identity or expression veteran status genetic information disability or any other characteristic protected by federal state or local with disabilities can request accessible formats communication supports or other accessibility assistance by contacting .

Salary details estimated by job boards such as Indeed Glassdoor and LinkedIn do not represent Plains compensation structure. We thank all candidates for their interest; however only those selected for an interview will be contacted.

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