Administrative Specialist I Joel D. Valdez Main Library

Pay Range

Hiring Range: $21.76 - $25.56 Per Hour

Pay Range: $21.76 - $29.36 Per Hour

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

• Pay Range is the entire compensation range for the position.

Join the Pima County Public Library Team! Pima County Public Library is looking for an Administrative Specialist I to join our team to support financial functions throughout the department.

This position provides essential administrative and financial support including processing invoices purchasing maintaining financial records tracking expenditures data entry and assisting with daily department ideal candidate is organized detail-oriented and enjoys working with numbers records and people. Join a team that helps support the financial operations of a dynamic library system serving 27 library locations.

This position requires the ability to report to and travel between assigned library locations during the workday within a reasonable timeframe.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff and acts as an internal departmental coordinator for support activities such as personnel purchasing payroll or program specific functions;

• Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies or refers questions to appropriate staff;

• Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;

• Coordinates schedules and organizes unit program or departmental calendars and meetings;

• Leads and participates in the preparation and processing of accounting documentation such as requisitions purchase orders claims and fund transfers;

• Creates maintains and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;

• Coordinates and monitors standard departmental Intergovernmental Agreements (IGA) contracts and other obligatory agreements with affected agencies contractors and service providers;

• Researches compiles and performs initial analysis of information and prepares routine recurring and special reports correspondence memoranda personnel forms operations manuals and other documents for supervisory review and approval;

• Compiles and summarizes statistical and operational data and prepares periodic and special reports;

• Compiles information utilized in unit budget preparation monitors miscellaneous expenditures and reports to supervisor on program budget activities;

• Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created;

• Establishes and maintains specialized reference files and reference materials.

Minimum Qualifications:

Associates Degree from an accredited college or university in one of the following disciplines: public administration business administration management or a closely related field as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification.

Licenses and Certificates: Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation. Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.