Administrative Officer

Duties and responsibilities include but are not limited to:

• Performs supportive administrative tasks for the Sterile Processing Services a department with both well-established and dynamic administrative requirements.
• The incumbent must have a high degree of computer literacy to include proficiency in word processing and spread sheet/data management programs such as Adobe PDF Microsoft Word and Excel. The incumbent will utilize facility and VHA data management sites (e.g. intranet SharePoints) and software (e.g. VISTA TMS VATAS and Acustaf) for uploading and maintaining information documents reports and files equipment-related functions such as entering work orders supply and equipment requests and staffing-related functions such as Talent Management System (TMS) administration staffing and on-call schedules leave tracking and approvals (e.g. function as secondary approver in VATAS) and maintenance of employee service folders.
• Administrative duties include drafting action plans meeting notes and minutes correspondence recommendations reports and memoranda related to management and administrative programs and issues.
• The incumbent gathers analyzes and collates data for reporting and provides advice and guidance to managers on questions and situations related to the administrative services provided determining pertinent issues and collecting relevant information from a variety of sources.
• Participates in both long-term and short-term planning provides input for the development of SPS operational objectives policies and procedures based on VHA VISN and local strategic goals including integration of support services to support mission requirements utilizing knowledge of standards and requirements of professional regulatory and accrediting bodies.
• Provides input and participates in planning regarding efficient use of existing space proposed alterations of physical structure design of new facilities and determining space allocation based on program demands.
• Responsible for the selection justification and acquisition of office supplies administrative and equipment needs. Coordinates prepares and submits to management projections for equipment needs. Coordinates equipment repair and updates with Biomedical Engineering personnel.
• Identifies and performs routine liaison tasks to support the departments planning processes. Assists with analyzing program budgetary and fiscal data. Monitors expenditures and changes that require reprogramming of funds for assigned areas of responsibility.
• Provides guidance and administrative support for quality and productivity proofreading departmental documents and correspondence creating documents from initial drafts preparing reports and presentations.
• Prepares documents reports and action plans related to audits inspections and reviews of audit findings and corrective actions. Reviews policies and procedures providing guidance to ensure compliance with directives and standards of the National Program Office for Sterile Processing (NPOSP) Veterans Affairs Central Office (VACO) and other accrediting compliance and regulatory bodies such as The Joint Commission (TJC) Office of the Inspector General (OIG).

Work Schedule: Monday through Friday 7:00am-3:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD12781O
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 10/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.



You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience include but are not limited to: conducting program analysis through data evaluation; interpreting policies abiding local procedures and managing correspondence; performing administrative budget and finance management tasks. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D. in a related field that demonstrates the knowledge skills and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond undergraduate education an equivalent combination of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. (NOTE: If using education combined with specialized experience to qualify a copy of your transcript is required.)

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

Unclear Seniority