Administrative Officer

As the principal member of the Engineering Service management staff the Incumbent shares in the joint management relationship of planning and execution of the service. The Administrative Officer provides essential administrative support to the professional and administrative staff and coordinates the Engineering Program with other services within the Memphis VA Medical Center and the Executive Office. Major duties of the Administrative Officer include (but are not limited to):

• Plans a system of internal control that assures the fiscal management of the service will be maintained on a sound basis in accordance with generally accepted accounting practices.
• responsible for formulation and execution of annual budget including salaries travel supplies equipment and all other general operating
  expenses.
• Manages budget formulation and execution for an unstable budget that involves Engineering programs and administrative recurring expenses.
• developed budget includes utilities for the medical center campus and outpatient clinics; GSA leased vehicles utilized by Memphis; operating supplies and services.
• Monitors the expenditures of the Nonrecurring Maintenance Project Program Minor and Minor Miscellaneous Projects and Major Construction Projects.
• Analyzes and reviews documentation performs analysis of workloads within all sections of Engineering Service and assists the Chief Engineer in preparation of Management Briefing Reports.
• Program surveys and audits are conducted to verify compliance with policies and regulations and makes recommendations to management regarding the complex programs such as the computerized inter- linked work orders equipment management space management GIP and lFCAPs programs.
• Reports noncompliance or inadequate work methods to higher management with recommendations for correction.
• Incumbent serves as primary liaison with the Human Resources Management Office.
• Incumbent is responsible for the annual review and update of the classified position
  descriptions for Engineering Service. Prepares organizational chart and functional chart for review and presentation by the Chief Engineer to higher management for approval.
• Prepares and/or assists Engineering supervisors in writing position descriptions performance standards for each classified position incentive awards written counseling disciplinary actions etc.
• serves as the Automated Data Processing Application Coordinator (ADPAC) for Engineering Service.
• The Administrative Officer must advise on modifications to programs for the adaptation of software packages to fit the needs of the Service.

Work Schedule: Monday-Friday 8am to 4:30pm
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD502520
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 09/08/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to:Specialized experience defined as Designs and implements policies and procedures to serve as the principal advisor on administrative management programs and issues. Aids with managing the procurement process for subsistence and supplies to include tasks such as preparing procurement requests evaluating proposals for work acting as a Contracting Officers Representative for procurements and/or maintaining procedure records. And Updates various databases and programs used to ensure the service meets accreditation standards for internal/external surveyors such as the Joint Commission Office of Inspector General (OIG) Long Term Care Surveyors Commission on Accreditation of Rehabilitation Facilities (CARF) etc. Prepares and submits requests such as recruitment promotion reassignment disciplinary actions etc. and keeps an audit trail for requested actions to ensure requested actions are accomplished in a timely manner.. OR
• Education:Education: I have successfully completed a masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D. in a related field that demonstrates the knowledge skills and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

Unclear Seniority