Administrative Officer

***THIS IS NOT A VIRTUAL POSITION YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties may include but are not limited to the following:

• Advises the Medical Center Executive Leadership Team (ELT) member on administrative management and HR policies and procedures.
• Coordinates and tracks service line deliverables assigns tasks to appropriate subject matter experts and compiles responses for leadership review.
• Manages the supervisors calendar and schedules meetings briefings conferences and other activities.
• Reviews and processes Executive Office correspondence ensuring accuracy and compliance before signature.
• Drafts official correspondence reports and memoranda on own initiative.
• Serves as liaison between management staff and the supervisor and coordinates actions in the supervisors absence.
• Establishes and monitors office procedures administrative controls and correspondence routing systems.
• Records and edits minutes for meetings boards and councils and tracks action items and deadlines.
• Maintains timekeeping records and initiates personnel and overtime actions for assigned staff.
• Coordinates travel visits and logistical arrangements for the supervisor and visiting officials.
• Manages office supplies equipment and service requests.
• Tracks staffing and recruitment activities and drafts or updates position descriptions.
• Prepares briefing books reports summaries charts and other materials for senior leadership.
• Performs other related duties as assigned.

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work is basically sedentary. Typically the employee may sit comfortably to do the work. However there may be some walking standing bending and carrying of light items like papers or books. No special physical demands are required to perform the work.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See Required Documents below for details.

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

TO QUALIFY FOR THIS POSITION AT THE GS-9 GRADE LEVEL YOU MUST MEET ONE OF THE FOLLOWING CRITERIA:

SPECIALIZED EXPERIENCE: You must have one (1) full year of specialized experience equivalent to the GS-7 grade level in federal service that equipped you with the particular knowledge skills and abilities to perform successfully the duties of an Administrative Officer and that is typically in or related to the work of this position. Specialized experience includes providing administrative support by tracking assignments and deadlines; preparing and reviewing correspondence and reports; scheduling meetings and maintaining calendars; processing personnel and timekeeping actions; reviewing and applying administrative policies and procedures; and using office automation software to support office operations.
NOTE: Experience must be fully documented on your resume and must include job title duties month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week.

OR

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: You must have successfully completed a masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D. in a field related to this position that demonstrates the knowledge skills and abilities necessary to do the work of this position.
NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

OR

COMBINATION OF EXPERIENCE AND EDUCATION: You must have equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements.
NOTE: Experience must be fully documented on your resume and must include job title duties month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

Unclear Seniority