Administrative Director, Division of Experimental and Analytical Genetics and Genomics

Site: The Brigham and Womens Hospital Inc.

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

GENERAL SUMMARY/OVERVIEW STATEMENT:
As a not-for-profit organization Mass General Brigham (MGB) is committed to supporting patient care research teaching and service to the community by leading innovation across our system. Founded by Brigham and Womens Hospital and Massachusetts General Hospital MGB supports a complete continuum of care including two academic medical centers community and specialty hospitals a managed care organization a physician network community health centers home care and other health-related entities.

The DOM is the largest academic department at both BWH and MGH and will likely be the largest in the country when fully integrated and supports a balanced portfolio of clinical services biomedical research and education. The DOM is a Harvard Medical School (HMS)-affiliated academic department with >1900 faculty members 20 combined divisions plus research institutes >500 trainees in accredited programs nearly $695 million in annual total direct research expenditures and annual operating revenue of >$1.15 billion dollars across both the hospital and physician organizations. Information on each DOM division with clinical research and educational components may be found in the supplement.

The Division Administrator (DA) is the lead administrator for the Division within the Department of Medicine (DOM) for Mass General Brighams Academic Medical Centers (AMCs): Brigham and Womens Hospital (BWH) Brigham and Womens Faulkner Hospital (BWFH) Brigham and Womens ambulatory sites and Brigham and Womens Physicians Organization (BWPO) Mass General Hospital (MGH) Mass General ambulatory sites and the Mass General Physicians Organization (MGPO). The DA reports jointly to the DOM AMC Executive Director (ED) of Research and to the Chief of Genetics.

The DA is accountable for the overall administrative and strategic leadership operating results and cost center financial performance of the Division and may serve as an institutional leader across both the physicians organizations and the hospitals. The DA partners closely with leaders within the DOM and its central team as well as leaders across BWH/BWFH BWPO MGH MGPO and MGB.

The DA will have accountability for managing the resources of the Division to meet the AMC-wide expectations of performance MGB integration and optimization. Due to the senior level of this position the DA may also communicate with prepare materials for receive direction from and provide counsel to the Chair Executive Vice Chair or Vice President (VP) of the Department of Medicine the Senior Vice President for AMC Medical Departmental Operations (SVP) and other executive leaders. The scope of this management role spans the AMC entities.

The DA will serve as one of the principal architects of a unified Division across the doing so the DA will work with the Chief ED VP Chair and SVP to develop and execute upon a multi-year plan to horizontally integrate most activities and structures that are presently distinct across the two DOM divisions. This will require not only strategic acumen and interpersonal sensitivity during a time of significant change but also an integrated administrative leadership team that can simultaneously support ongoing integration efforts and the day-to-day operations of the Division with broadly distributed people ensuring the continued successful functioning of the clinical education research and community-serving activities.

Leadership

• Partner with the Division Chief to establish and execute the Divisions vision strategic priorities goals and operational plans.
• Lead integration efforts across Brigham and Womens Hospital (BWH) and Massachusetts General Hospital (MGH) creating a unified Division across clinical research educational and administrative domains.
• Direct strategic initiatives related to operations finance analytics workforce planning communications and compensation.
• Identify and evaluate opportunities for growth partnerships affiliations and new programs that align with Division Department Hospital and MGB objectives.
• Develop and implement policies procedures and operational standards supporting clinical research and educational missions.
• Promote operational excellence process improvement cost containment quality enhancement patient experience and a culture of safety.
• Serve as a key advisor to Division Department Hospital and MGB leadership ensuring strong collaboration and communication across stakeholders.
• Monitor healthcare industry trends and translate opportunities into strategic and operational initiatives.

Clinical Operations Management

The Genetics Division is currently research-focused; clinical responsibilities will apply as clinical operations expand.

• Assess market needs and support development of clinical programs and services.
• Collaborate with clinical leadership to oversee ambulatory inpatient procedural and specialty services.
• Monitor operational performance quality metrics patient access capacity management safety and compliance initiatives.
• Oversee billing reimbursement revenue cycle managed care and collections processes in partnership with physician organizations and compliance teams.
• Support clinical contracting program development and service line growth opportunities.
• Ensure compliance with all accreditation regulatory and institutional requirements.

Research Administration

• Provide administrative leadership for sponsored research activities including grant development submission budgeting reporting and compliance.
• Support faculty and investigators in securing and managing external funding.
• Oversee research administration staff and ensure compliance with NIH institutional regulatory and sponsor requirements.
• Manage research-related financial performance resources space utilization and reporting.
• Ensure compliance with IRB animal research and other research oversight requirements.
• Serve as a liaison with institutional research administration finance payroll purchasing and external vendors.

Education Administration

• Oversee educational and training programs in collaboration with Division Department Hospital and Harvard Medical School leadership.
• Support recruitment onboarding compensation and administration of trainees including postdoctoral fellows clinical fellows graduate students medical students and other learners.
• Maintain academic affiliations and training agreements with external institutions.
• Promote professional development and continuous learning across all staff levels.

Financial Management

• Provide overall financial leadership and accountability for Division operations budgets and performance.
• Develop monitor and manage operating research and faculty compensation budgets.
• Analyze financial performance prepare forecasts and recommend strategies to optimize resources and control costs.
• Ensure financial solvency of all Division funds and compliance with institutional financial policies.
• Develop faculty compensation models in collaboration with Division Department and MGB leadership.
• Support business planning recruitment packages retention initiatives and new program development.
• Prepare financial reports variance analyses and strategic recommendations for Division and Department leadership.
• Maintain the highest standards of financial integrity confidentiality compliance and stewardship.

• Serve as the Divisions primary resource for human resources policies procedures and employee relations matters.
• Provide overall leadership and oversight for all administrative staff within the Division.
• Partner with Human Resources on recruitment hiring compensation promotions job descriptions corrective actions and workforce planning.
• Approve and manage personnel transactions through Workday and ensure compliance with departmental hospital and MGB policies.
• Address employee relations issues mediate conflicts and implement disciplinary actions when necessary.
• Ensure appropriate staffing levels employee training performance management and succession planning.
• Lead change management initiatives that improve efficiency resource utilization and operational effectiveness.
• Promote staff engagement professional development equity inclusion and a positive workplace culture.
• Oversee faculty trainee and international scholar appointments compensation and compliance with institutional Harvard Medical School (HMS) and NIH requirements.
• Ensure compensation practices are equitable competitive and aligned with organizational guidelines.

• Oversee administrative operations and ensure efficient execution of Division activities and priorities.
• Develop and review high-level communications presentations reports and other materials for Division leadership.
• Oversee faculty credentialing payer enrollment HMS appointments and promotions processes.
• Ensure timely completion of conflict-of-interest compliance and regulatory requirements.
• Direct space planning facility management and renovation initiatives to support Division growth and operational needs.
• Support fundraising initiatives and stewardship activities related to research education and clinical programs.
• Coordinate Division meetings committees agendas and communications.
• Partner with clinical and administrative leaders to implement operational technology and information systems improvements.
• Participate in Department Hospital and MGB committees and special projects as assigned.

• Exceptional leadership interpersonal and relationship-building skills.
• Demonstrated ability to lead within a complex academic healthcare environment and matrixed organization.
• Proven success driving strategic initiatives organizational change and operational improvements.
• Strong financial business and analytical acumen including budgeting forecasting and performance management.
• Outstanding project management organizational and prioritization skills with the ability to manage multiple competing priorities.
• Excellent written verbal presentation and facilitation skills.
• Ability to influence collaborate and build consensus among physicians researchers trainees administrators and senior executives.
• Experience implementing programs managing large-scale projects and driving measurable results.
• Sound judgment discretion and ability to manage sensitive and confidential matters.
• Strong commitment to employee development teamwork diversity equity inclusion and organizational culture.
• Proficiency with healthcare information systems analytics and technology solutions.
• Demonstrated alignment with Mass General Brigham values including patient focus integrity accountability innovation collaboration and continuous improvement.

• Provides direct and indirect leadership and supervision for all Division administrative staff.

• Primarily office-based with flexibility for occasional remote work.
• Regular presence across Brigham and Womens Hospital Massachusetts General Hospital and affiliated sites.
• Frequent interaction with hospital physician organization academic and system leadership.
• Occasional travel between sites and attendance at off-campus meetings.
• Flexibility to accommodate early morning evening and occasional weekend commitments.

• Accountable for the financial performance fiscal stewardship and operational effectiveness of all Division resources under the positions oversight.
• Ensures responsible management of personnel budgets space and other organizational assets.
• Maintains compliance with all applicable legal regulatory accreditation institutional and ethical standards.
• Adheres to and promotes compliance with MGB BWH BWFH BWPO MGH and MGPO policies and procedures.
• Completes required organizational training and ensures compliance across the Division.
• Identifies and escalates potential compliance concerns appropriately and promptly.

Onsite

77 Avenue Louis Pasteur

40

Regular

Day (United States of America)

Pay Range

$124342.40 - $180897.60/Annual

Grade

9

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

2200 The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .