Administrative Coordinator Mesa, AZ

Administrative CoordinatorA New Leaf is committed to empowering individuals and enriching communities through transformative services. Our core valuesCompassion Passion for Results Collaboration Accountability Integrity and Conscientiousnessguide us in creating meaningful lasting impacts in the communities we : $23 hrSchedule: Monday - FridayJob Summary: The Administrative Coordinator provides administrative and operational support to the Development team with a primary focus on Major and Planned Giving activities. This position supports donor engagement fundraising operations scheduling communications events donor records research and stewardship activities. The Administrative Coordinator works closely with Development staff to help maintain accurate donor information coordinate cultivation and stewardship efforts and support the effective operation of the department. Success in this position requires strong organization attention to detail professionalism discretion collaboration and the ability to manage multiple priorities in a donor-centered environmentResponsibilities:Coordinate and maintain calendars for assigned Development staff including proactively scheduling donor prospect internal and external meetings and assisting with related meeting edit format and prepare donor correspondence proposals presentations meeting materials and other fundraising-related with donors prospects community partners and other external stakeholders by email telephone and other approved communication methods with professionalism responsiveness and the confidentiality and security of donor prospect financial organizational and other sensitive information in accordance with organizational policies and applicable update and maintain accurate donor and prospect information contact reports meeting notes activities and other records within the organizations donor customer relationship management (CRM) system including Raisers Edge/NXT or other designated routine reports lists and other information from donor systems and assist Development staff with data tracking portfolio management follow-up activities and administrative and support donor stewardship and cultivation activities and events including invitations RSVPs event logistics materials setup donor communications and post-event with the development and coordination of donor communications including monthly donor newsletters stewardship communications and other approved outreach donor and prospect research using approved resources to gather information regarding philanthropic interests giving history community involvement and other information relevant to donor cultivation and in Development team meetings organizational meetings projects and activities as assigned and provide administrative support toward departmental goals and in drafting editing formatting and coordinating donor proposals and supporting materials to help ensure accuracy consistency professionalism and alignment with identified donor interests and organizational relevant information observations and feedback during team discussions and participate in process-improvement efforts related to administrative and fundraising a professional and donor-centered presence when interacting with donors prospects volunteers community partners vendors staff and other internal and external administrative processes and maintain organized electronic and physical records files correspondence and supporting documentation in accordance with departmental procedures and organizational record-retention assigned deadlines follow-up activities meetings and administrative deliverables and communicate relevant updates to appropriate team with Development team members and other departments to support donor engagement fundraising initiatives special projects events and organizational duties as assignedQualifications:Education: High school diploma GED or equivalent requiredAssociate or bachelors degree preferred. Experience:One (1) to three (3) years of progressively responsible administrative nonprofit fundraising development donor relations project coordination or related office support experience coordinating multiple priorities schedules meetings projects or events and meeting established maintaining accurate electronic records databases documentation and filing working with Microsoft Office 365 including Word Excel Outlook Teams and working with donor management fundraising CRM or similar database software preferred; Raisers Edge/NXT experience is a organizational skills with exceptional attention to detail and written and verbal communication and interpersonal skills including the ability to communicate professionally with donors community partners leadership and to maintain confidentiality handle sensitive donor and organizational information appropriately and exercise sound to work collaboratively manage changing priorities and provide responsive administrative support in a team-oriented Conditions/Physical Requirements:Hybrid work environment consisting of office-based work remote work donor meetings community meetings grant-related activities and occasional travel throughout Maricopa and Pinal counties. Frequent local travel may be required to support donor stewardship grant activities meetings trainings and other organizational business. Occasional evening and weekend hours may be required to support grant deadlines fundraising events donor meetings trainings or other organizational activities. Ability to sit stand walk and drive for extended periods throughout the workday. Ability to frequently use a computer keyboard telephone and other standard office equipment while performing assigned duties. Ability to occasionally lift and carry files office supplies presentation materials or event materials weighing up to 25 pounds. Ability to manage multiple priorities projects and deadlines while maintaining a high level of accuracy and attention to detail. Must maintain professionalism discretion and confidentiality in all interactions with employees donors funders volunteers community partners and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position in accordance with applicable Requirements: Must Be At Least 21 Years of AgeClass One Fingerprint Clearance CardCentral Registry Background CheckDrug ScreeningTB Test (Depending on Program)Food Handler Certification (Depending on Program)CPR/First Aid CertificationValid Unrestricted Drivers LicenseCurrent Auto Liability Insurance39 Month Motor Vehicle RecordAdhere to all organizational policies including the Code of Conduct professional standards and relevant with all applicable mandated reporting laws and A New Leaf policies and procedures. Responsible To: Chief Development Officer (CDO)Supervisory Responsibilities: None