Administrative Coordinator

Position Summary

The Administrative Coordinator serves as the primary front desk concierge provides administrative support to leaders and individuals across the organization and handles daily office-related tasks and assignments projects reports.

Essential Job Functions & Responsibilities

• Serves as the front desk concierge providing exceptional hospitality while managing front desk operations including welcoming and assisting guests answering and directing phone calls handling deliveries and mail responding to inquiries and ensuring visitors are connected with the appropriate individuals or departments.
• Orders maintains and manages office supplies equipment and operational resources to support the Network Support Center team ensuring a well-equipped efficient and professional work environment.
• Coordinates facility and building-related needs as required to support daily operations.
• Provides comprehensive administrative support to assigned leaders departments committees and organizational initiatives including calendar management meeting and event coordination communications correspondence document preparation presentations expense reporting and other operational activities.
• Prioritizes competing demands and exercises sound judgment to ensure efficient office operations and timely execution of responsibilities.
• Serves as a trusted partner to leadership by supporting projects reports presentations and strategic initiatives; independently gathering information maintaining confidentiality coordinating stakeholders tracking timelines and action items and ensuring work is completed accurately professionally and within established deadlines.
• Fleet vehicle management duties as assigned.
• Completes a variety of special projects assignments and other related duties as assigned.

Education & Experience

• High school diploma or equivalent is required. A Bachelors degree is highly preferred
• 3 years of related experience
• Ability to handle multiple priorities in a fast-paced environment with fluctuating priorities and deadlines
• Ability to provide support to multiple leaders and individuals across the company
• Self-motivation and initiative and the ability to work independently with limited direction

Why Choose WesleyLife

At WesleyLife youre not just starting a job youre joining a purpose-driven community where your well-being growth and impact truly matter. With nearly 80 years of excellence in serving older adults we empower our team members to thrive while making meaningful connections and changing lives every day.

WesleyLife is proud to be recognized as one of Senior Cares Best Places to Work by WeCare Connect! Were committed to a workplace where every team member is seen heard and appreciated.

WesleyLife is revolutionizing the experience of aging by challenging the stigma that aging means decline and promoting the idea that life transitions are opportunities for growth and purpose. Come be a part of the revolution!

Required Experience:

IC