Administrative Coordinator II (University College)

Agency

Department

Important Immigration information:

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 be advised that Texas A&M University will NOT pay this if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce if you will now or in the future require sponsorship for employment visastatusthis moratorium may affect our ability to employ you should you be selected as the final candidate.

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The salary isdeterminedin accordance withthe Universitys compensation structure and will becommensuratewith the candidates education and experience within the assigned salary range for this position.

The Administrative Coordinator II under general supervision provides comprehensive administrative and operational support for University College. Reporting to the Dean of University College the Administrative Coordinator II coordinates administrative and academic business processes that support the Colleges mission to provide quality degree programs and strengthen the first- and second-year experience through initiatives impacting retention progression and overall degree completion rates at Prairie View A&M University. The position exercises independent judgment in coordinating administrative operations resolving routine operational matters and applying established University policies and procedures. The position also supervises student workers and support staff.

Responsibilities:

Administrative Support

• Coordinates and leads administrative functions of the College including monitoring office procedures and developing evaluating and ensuring adherence to established procedures.
• Coordinates day-to-day administrative operations including answering phones responding to emails managing correspondence and handling mail.
• Coordinates calendars travel arrangements itineraries and expense reports for the Dean(s).
• Responds to general student inquiries and assesses inquiries to initiate appropriate referrals for escalating student concerns.

Budget Support

• Coordinates and facilitates business processes such as procurement contracts and human resource procedures in accordance with established University policies and procedures.
• Assists with budget and expense administration including monthly procurement card allocations and related reports and provides information to the appropriate supervisor(s).
• Performs routine budget preparation and analysis work. Prepares journal and budget entries. Collects analyzes and reports data. Provides advice and assistance concerning budget and funding procedures and methods.
• Assists in the monitoring processing and tracking of budget related requests. Assists in reviewing evaluating and preparing requests for funds. Assist in the preparation of annual operating budget.

Project Support

• Coordinates assigned special projects and initiatives for the College including monitoring activities and timelines identifying issues and coordinating appropriate follow-up.

Supervision

• Hires trains and supervises student workers and support staff.
• Assigns and coordinates work to support effective front desk and administrative operations.

Daily Operations

• Coordinates front desk operations and provides support as needed to ensure continuity of daily administrative services.
• Performs other duties as assigned.
  

Required Education and Experience:

• Bachelors degree or equivalent combination of education and experience.
• Three years of related experience.
  

Required Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet database and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Preferred Qualifications:

• Four to seven years of related experience.
• Knowledge of student information systems.
• Ability to present information clearly and concisely.
• Ability to work with sensitive information and maintain confidentiality.
• Excellent written and oral communication analytical interpersonal and organizational skills.
• Proficient knowledge of MS Office Suite (Word Excel PowerPoint) and database applications.
• Knowledge of Banner student information systems and other Banner advising applications.
• Ability to manage Zoom and MS Teams platforms for virtual meetings.
• Direct experience working with sensitive information and maintaining confidentiality.
• Familiarity with business platforms such as Emburse Expense Workday FAMIS.

Special Requirements:

• Applicants with equivalent experience in place of a Bachelors degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency of a Bachelors degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of seven years of experience.

Job Posting Close Date:

• 10/07/2026

Required Attachments:

Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Anyadditionalattachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicantsare required toapply via our Career Site on or before the closing dateindicatedon the job posting. Applicant inquiries received via email and websites such as IndeedHigherEdJobs etc. will not be considered unless the individual has applied to the available position viathePVAMUCareersite.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing dateindicatedto ensure full consideration for the applicationsubmitted. Please contact the Office of Human Resource on or before the closing dateindicatedabove at or should you needassistancewith the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.