Administrative Coordinator (Contract)

3-Month Contract/Temp Assignment

Location: Providence RI 02906

Duration: ASAP December 23 2026

Hours: 8:30 AM 5:00 PM

Pay Rate: $25.00/hour

Our client is seeking a temporary Administrative Coordinator/Executive Assistant with 3-5 years of experience capable of independently supporting senior leadership while simultaneously managing office operations purchasing/financial administration facilities coordination and events. The incumbent is also relied upon to research and resolve issues independently whenever possible to make effective use of the senior leadership teams time.

Major Responsibilities:

• Provides executive assistance to the senior leadership team and general administrative support for the department
• Provides direct support for the Director including calendar management travel arrangements and reimbursements
• Supports general administrative functions such as event planning and execution: catering arrangements; room bookings; and meeting scheduling for groups of faculty staff and students; supplies and equipment procurement; expense reimbursement filing; and space management including management of building/room access

Technical Skills and Qualifications:

• Intermediate proficiency using Google Workspace (Drive Docs Sheets Gmail and Calendar) and Microsoft Office (Word Excel PowerPoint Outlook)
• Experience using project management tools (such as Asana) is a plus
• Copy editing experience is a plus

Requirements:

• 3 years of relevant clerical and administrative experience
• High School Diploma required; college degree preferred

The Ideal Candidate Is:

• Highly organized and detail oriented
• A proactive team player and problem solver
• Able to exercise discretion and independent judgment
• A great communicator personable and confident enough to take ownership while knowing when to escalate
• Comfortable working onsite in a fast-paced academic or professional environment

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race color religion gender gender identity or expression sexual orientation national origin genetics disability age veteran status marital status parental status cultural background organizational level work styles tenure and life experiences or for any other reason.

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