Administrative Coordinator- Beyond Department

OVERVIEW

The Full-Time Administrative Coordinator for the Beyond Departmentis responsible forproviding administrative support for impact trips local and global events and the Beyond Director.S/hecoordinates communication with ministry teams and volunteers.

CHARACTER

S/he is a self-aware spiritually mature disciple as embodied by our five marks: spiritually deep gospel fluent emotionally mature culturally intelligent and missionally engaged. S/he is a humble servant whose gentleness compassion and courage remind others of Jesus. S/he lives a multi-ethnic life demonstrated through friendships and a willingness to welcome cross-cultural experiences and learning as a way to know and love God deeper.

ABOUT YOU

You are a creative self-starter who is highly organized focused on details and thrives in a fast-paced environment. You are someone who enjoys helping and seeing projects through to the end. You take the initiative and solve problems when you see them even without being asked. You like to learn and grow - whether in different skills technologies or concepts. You are flexible and comfortable with change and willing to step into new adventures. You have a passion for the expansion of Gods kingdom both locally and globally. While you could work anywhere using your gifts for Gods Kingdom gives you the most joy and fulfillment. You believe the gospel is the most important message ever so seeing it advanced and lived out in peoples lives is of utmost importance to you.

ESSENTIAL FUNCTIONS

• Support Assistant Director of Mobilization with logistical details of Impact trips: Maintain Managed Missionsutilization; Monitorimpact trip funding goals; Monitor impact trip tasks and goals; Support Assistant Director of Mobilization to communicate with trip partners to manage the logistics of each team; Support Assistant Director of Mobilization to make reservations for airline hotel rental cars and other impact trip needs

• Coordinate Beyond department communication: Help recruit volunteers for ministryteams; Ensuretimelyand effective communication of ministry plans andevents; Workwith Communications Department to promote major Beyond events

• Event Coordination &Support: Coordinateand support the planning and execution of Beyond Department events; Coordinate room reservations and ensure event spaces are properly set up and ready for use; Ensure all necessary supplies materials and resources are available for events; Communicate event setup room configuration and logistical needs with the Facilities Department; Provide ministry leaders with clear set-up and cleanup expectations and instructions; Attend events as needed to provide logistical support and assist with event setup and cleanup

• Provide administrative support for the Beyond Director

• Provide general administrative support for BeyondDepartment: Schedulingroom reservations Facility/AV/Marketing/Graphicsrequests; ManageandmaintainBeyond ministry data inRealm; Trackbackground checks and Child Safety Training for Beyond volunteers

• Assist Beyond staff in the execution and evaluation of ministry plans/objectives

• Other duties as assigned

COMPETENCIES

• Highly Proficient with technology including Microsoft Office applications (Excel Word etc.)

• Strong communicationand interpersonal skills

• Organized with an ability to prioritize daily tasks and special projects

• Event planning skills

• Alignment with Grace Community Churchs theological convictions and philosophy ofministry including but not limited toGospel-centered and Emotionally HealthyDiscipleship;convictionsaroundGods vision forethnicunity.

SCHEDULE

1x Per Week - Meet with the Beyond Director/ Meet with the Beyond Team/ Attend the weekly All Staff Meetings on Tuesday mornings /Attend the weekly All Staff Prayer Pause; 1x Per Month Attend admin meeting; 1x Per Year - Participate in the All-Staff Retreat; Christmas Eve Easter Sunday Gatherings; As Needed - Initiate/attend project specific meetings

RELATIONSHIPS

Reports to the BeyondDirector; WorksClosely with the Assistant Director of Local Outreach Assistant Director of Mobilization Ministry Leaders Local Ministry team Leaders Global Partners Impact tripleadersand GCC Staff.

BENEFITS

Family Health/Dental Vision Insurance/ 2 Weeks Annual Leave /2 Weeks Sick/Safe Leave /4 Weeks Paid Maternity/Paternity Leave /10 Holidays /403(b) Plan with Employer Contribution and Match /Employer-Provided Life & LTD Insurance

Required Experience:

Junior IC