Administrative Claims Specialist

Interface is a global flooring and sustainability leader dedicated to rethinking how spaces work for people and the planet. Our portfolio includes Interface carpet tile and LVT nora rubber flooring and FLOR premium area rugs. Across every brand we innovate in a way that combines design performance and sustainabilitywithout compromise.

Trusted by architects designers and building professionals worldwide we help bring bold visions to life with solutions that deliver real measurable impact. Building on more than 30 years of sustainability progress and industryfirst innovation we remain all in on our goal of becoming carbon negative by 2040 without the use of offsets.

The Administrative Claims Specialist is a customer-facing role responsible for the research and resolution of claims customer disputes and deductions for Interface Americas. This person will work closely with various departments including customer service sales manufacturing warehouse team finance and credit/collections to resolve claims efficiently and effectively.

Educational Requirements:

- High school diploma or equivalent required

Skills and Experience:

- Prior office experience preferred
- Strong analytical skills/ability
- Good communication skills verbal and written
- Previous claims experience is preferred
- Proficiency in Outlook Excel AS400 and JD Edwards is preferred
- Knowledge of Interface Customer Service Planning and Shipping processes preferred
- Must be able to multitask and prioritize
- Must be detail/note oriented
- Work without supervision
- Ability to make decisions
- Work well with others in tight group/team environment

Essential Duties:

- Resolution of disputed items in a timely manner
- Daily communication with customers sales force carriers and internal departments
- Detailed analyzing and researching of orders
- Determine the reason cause and responsibility of all claim issues
- Send reship request when required to resolve claim
- Keep customer account information up to date
- Ensure proper approval is received and recorded for accommodations
- Scanning of all Credit/Debit related documents for auditors
- Process and recording of all return material authorizations
- Schedule pickups for returns
- File freight claims with carriers and follow up until the claim is resolved
- Process claims for labor
- Issue Credits and Debits
- Offset credits/debits/invoices and cash on receivable.
- Maintain daily logs sheets of all credits and debits issued
- Maintain acceptable DSO of disputed receivable/aging
- Run and review daily taxable open order report
- Remove tax on open orders
- Maintain and update Vertex System and Sales Tax Certificates for state auditors
- Maintain all Service Fee Request and Approvals
- Maintain all SOX compliances
- Maintain good housekeeping
- Comply with Safety rules
- Comply with environmental regulations
- Be aware of departmental Material Safety Data Sheets (MSDS)
- Cross training of all duties within the department
- Perform other duties as assigned

Work Environment:
Office environment. The role will be in an on a hybrid weekly schedule (3 days in office/2 days remote) once the person is fully trained.


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