Administrative Associate III (Political Science)

Agency

Department

Important Immigration information:

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 be advised that Texas A&M University will NOT pay this if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce if you will now or in the future require sponsorship for employment visastatusthis moratorium may affect our ability to employ you should you be selected as the final candidate.

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The salary isdeterminedin accordance withthe Universitys compensation structure and will becommensuratewith the candidates education and experience within the assigned salary range for this position.

The Administrative Associate III position works under general supervision of the Political Science Department Head and provides complex administrative support work to the Department of Political Science.

Responsibilities:

• Provides administrative assistance to the Department Head of Political Science (and Deans office when needed); provides clerical support and manages daily routine tasks; greets and assists students and the general public sets appointments and maintains the Department Heads calendar. Monitors documents to ensure accuracy compliance and timely submission; reviews incoming and outgoing documents and submits for Department Heads approval. Supervises student workers and maintains office files (personnel student and general documents). Makes daily copies of all signed documents; reimbursements.
• Initiates personnel actions in Workday; routinely interacts with Banner; provides the Department Head with Banner data for registration course scheduling and graduation; enters data into the Banner System reviews and corrects data in Banner INB and Panthertracks; builds the Departments course schedule in Banner after the Department Head submits the course schedules; enters overrides in the system upon approval from the Department Head; monitors mid-term and final missing grades and provide status reports to the Department Head and the Deans office; works closely with the Registrar and Course Scheduler to interpret and disseminate information regarding Banner procedures to the faculty within the departments.
• Compiles and submits graduation audits; copies and files graduation audits; distributes graduation letters and flyers provided by the Department Head or Deans office. Assists with graduation activities as well luncheons receptions and other department-related activities.
• Serves as Time and Effort Coordinator; compiles reviews and submits time and effort to responsible faculty for certifications to the Office of Research & Innovation; serves as Records Retention Coordinator; maintains and destroys records to ensure compliance with records retention policies and procedures.
• Performs other duties as assigned.

Required Education and Experience:

• High school diploma
• Three years of related experience.

Required Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Preferred Qualifications:

• Knowledge of Banner and Panthertracks systems.

Job Posting Close Date:

• 10/01/2026

Required Attachments:

Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Anyadditionalattachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicantsare required toapply via our Career Site on or before the closing dateindicatedon the job posting. Applicant inquiries received via email and websites such as IndeedHigherEdJobs etc. will not be considered unless the individual has applied to the available position viathePVAMUCareersite.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing dateindicatedto ensure full consideration for the applicationsubmitted. Please contact the Office of Human Resource on or before the closing dateindicatedabove at or should you needassistancewith the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.