Administrative Associate 3-Anesthesiology

Market Range: 06

Hiring Salary: $19.67/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 provides administrative support for the Department of Anesthesiology Chair and the department. This position provides administrative financial and data management support.

1. Provides administrative support to the Chair faculty and other guidance to administrative staff for the Department of Anesthesiology; serves as initial contact for the department.
2. Assists in the organization preparation and completion of faculty offer letters and ensures accuracy in documentation.
3. Administers the Anesthesiology departments annual operating budget including departmental accounts grants account and other restricted accounts through ledger reconciliation committing funds and processing documentation in consultation with the department head and staff.
4. Maintains and utilizes the Anesthesiology Department and Chairs databases and listservs.
5. Handles all day-to-day financial operations for the departmental accounts; initiates reviews and certifies all purchase orders invoices and internal vouchers in DASH.
6. Coordinates with the Residency Coordinator and Residency Program Director in Anesthesiology; maintains and assists in both New Innovation and other software used by the faculty for the management of the educational initiatives of the department.
7. Utilizes various software packages (Word Excel PowerPoint) to generate correspondence and presentations.
8. Provides support for space and equipment inventory; maintains database of departmental computers and other minor sensitive equipment.
9. Performs otherrelated duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of administrative/clerical experience; OR Associates Degree and two (2) years of work-related experience; OR Bachelors Degree in lieu of experience.

KNOWLEDGE SKILLS AND ABILITIES:

• Proficiency in financial systems.
• Superior proficiency in Microsoft Office.
• Excellent interpersonal oral and written communication skills.
• Skill in time management.
• Ability to prioritize work and maintain confidentiality.
• Skill in developing correspondence and proofreading for accuracy with high-attention to detail.
• Ability to work independently as well as collaboratively.