Administrative Assistant

Position: Administrative Assistant

Hourly Range: $28.85 to $31.25

Location: Waltham MA (Hybrid 3 days in office 2 days remote)

About Pharmaron

Pharmaron is a global contract research and manufacturing organization (CRO/CDMO)helping pharma and biotech companies bring new therapies to life. With over 25000 employees worldwide across 28 locations in the US UK China and Singapore we support drug discovery through to manufacturing with fully integrated high-quality services.

Were proud of the impact we make and just last year we supported 887 discovery projects 1100 CMC programs and 1397 clinical trials across all phases. Our teams are involved in everything from small molecules ADCs biologics and gene therapies and we work with more than 3300 global customers. To learn more visit .

What Youll Do

Pharmaron is seeking a highly organized and proactive Administrative Assistant to support our Business Development and Sales Administration teams. This role is ideal for someone who thrives in a fast-paced environment enjoys managing multiple priorities and takes pride in delivering exceptional administrative and client support If you are resourceful customer-focused and eager to contribute to a collaborative and growing company wed love to hear from you.

Key Responsibilities

• Coordinate client contract signatures tracking and document management using DocuSign email and Salesforce.
• Support Business Development with client orders quotations follow-up activities and data quality initiatives.
• Coordinate client lunches employee onboarding expense reports and corporate credit card reconciliation.
• Manage office supplies shipping requests and company events.
• Prepare and distribute weekly employee anniversary communications.
• Respond professionally to client inquiries and route requests as needed.
• Maintain organized digital and physical files reports and documentation.
• Provide general administrative support and assist with special projects.

What Were Looking For

• 2-4 years of administrative experience preferably supporting sales business development contract administration or operational teams.
• Outstanding organizational skills and attention to detail.
• Ability to work independently while managing multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite including Word Excel Outlook and PowerPoint.
• Excellent problem-solving and time-management abilities.
• Self-motivated and highly organized
• Professional and customer-focused
• Adaptable in a fast-paced environment
• Strong problem-solver and team player

Preferred Qualifications

• Experience working with Salesforce or another CRM platform.
• Experience supporting contract administration sales operations or business development functions.
• Event planning or office coordination experience.

Why Pharmaron

Pharmaron is a premier service provider for the life sciences industry. Founded in 2004 Pharmaron has invested in its people and facilities and established a broad spectrum of research development and manufacturing service capabilities throughout the entire drug discovery preclinical and clinical development process across multiple therapeutic modalities including small molecules biologics and CGT products. With over 25000 employees and operations in the US UK China and Singapore. Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America Europe Japan and China.

Collaborative Culture: You will thrive in our inclusive and collaborative environment where teamwork and innovation go hand in hand. Here your voice matters and your contributions make a real impact. Employees Number One and Clients Centered are the core cultural values at Pharmaron. Our culture which sets Pharmaron apart from other organizations has evolved from our deep commitment to our employees partners and collaborators.

Benefits: As part of our commitment to your well-being we offer a comprehensive benefits package:

• Comprehensive Medical Dental & Vision Insurance with significant employer contributions
• 401(k) Retirement Plan with generous employer matching
• Generous Paid Time Off (PTO) Paid Sick Leave & Company Holidays to support work-life balance
• Employer-funded Health Savings Account (HSA) contributions (for eligible plans) plus Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life Insurance AD&D Short- and Long-Term Disability Insurance
• Employee Assistance Program (EAP) mental health resources and wellness programs
• Family-friendly benefits including fertility support and maternity resources
• Professional development and career growth opportunities within a leading global CRO/CDMO

How to Apply:

Ready to seize this incredible opportunity Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today!

As an Equal Employment Opportunity and Affirmative Action employer Pharmaron values diversity and inclusion in the workplace fostering an environment where all individuals are empowered to succeed. Join us in our mission to make a difference in the world of life sciences.

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Required Experience:

Junior IC