Administrative Assistant

Location: Valparaiso IN (Onsite)
Work Location: 870 Eastport Centre Valparaiso IN 46383 United States
Employment Type: Contract (W2 Only)
Client: Public Utility Client

• W2 employment only (No C2C or 1099)
• U.S. Citizens and Green Card holders only
• Onsite role in Valparaiso IN

We are seeking an experienced Administrative Assistant to provide high-level administrative and operational support for a team within a leading public utility organization. The ideal candidate is highly organized detail-oriented and capable of managing multiple priorities while supporting daily business operations in a fast-paced environment.

• Provide administrative support to managers and department teams.
• Coordinate calendars meetings conference room reservations and scheduling activities.
• Assist with budget tracking and administrative financial support.
• Manage travel arrangements including bookings itineraries and travel requests.
• Process timesheets expense reports and other administrative documentation.
• Maintain team correspondence records and confidential documentation.
• Support employee onboarding staff changes and personnel-related administrative activities.
• Prepare reports presentations spreadsheets and business documents.
• Utilize ERP systems Microsoft Office applications and other business software to support daily operations.
• Organize and prioritize multiple assignments while meeting deadlines.
• Make independent decisions within the scope of assigned responsibilities.
• Perform additional administrative and secretarial duties as assigned.

• High School Diploma required; post-secondary education preferred.
• 6 years of Administrative Assistant Executive Assistant or Office Administration experience.
• Strong experience supporting managers or business teams in a professional environment.
• Proficiency with Microsoft Office Suite (Word Excel Outlook PowerPoint).
• Experience using ERP systems and other business applications.
• Excellent organizational communication and multitasking skills.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving abilities.
• Experience handling confidential information professionally.

• Previous experience supporting teams within a public utility energy engineering construction or regulated industry environment.
• Experience with budget administration travel coordination and expense management.
• Familiarity with corporate administrative processes and reporting.

• Highly organized and dependable professional.
• Strong interpersonal and customer service skills.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Positive proactive and team-oriented attitude.