Administrative Assistant Town Manager's Office

We are seeking a dynamic and highly organized Administrative Assistant to join the Town Managers office. This role is the first point of contact for residents and individuals who are seeking information from the executive department.

Duties

• Receives and screens visitors to the Town Managers office answers incoming telephone calls answers general inquiries from employees town officials and the public or refers them to the proper official or department.
• Sets up new files creates various documents plans etc.
• Creates documents including Excel spreadsheets PowerPoint presentations etc.
• Assists in fulfilling information requests under NH RSA91A.
• Prepares and posts required notifications and agendas for the Select Board and other boards/committees as assigned
• Schedules appointments and meetings.
• Manages the town website and social media.
• Types correspondence memos etc.
• Retrieves and distributes office mail.
• Attends Select Board meetings and prepares meeting minutes.
• May fill in for the Planning & Development Administrative Assistant as necessary.
• Other duties as assigned.

Experience

Minimum of three years of experience in an office/administrative or customer service setting. Ability to interact positively politely and professionally with the general public. Considerable knowledge of office practices and procedures including knowledge of computer software including Microsoft Office. Ability to maintain confidentiality. Ability to perform detailed work. Ability to be organized and handle multiple tasks simultaneously. Ability to follow oral and written instructions accurately. Ability to speak listen and write clearly and effectively. Ability to maintain effective working relationships with employees and department heads.

Compensation

Pay rate starts at $28.45 per hour. Candidates with significant experience may start at a higher rate.

Application Process

The application link can be found on the right side of your screen in the Job Details section. Completed applications and resume (pdf)should be emailed to or dropped off at Town Hall.