Administrative Assistant to the School Committee

Position: Administrative Assistant to the School Committee

Job Description: To assist the School Committee members and the Superintendent in developing and
implementing effective practices and policies that helps meet the administrative needs of the Fall River School
Committee and to support the school systems overall goals. To prepare organize and document materials for
the school committee meetings their information and their official activities. To prepare minutes discussions
reports or presentations and record votes and deliberations from all school committee meetings.

Performance Responsibilities:

1. To maintain appropriate levels of confidentiality related to work and information handled by the School
Committee and Leadership Team members.

2. To collect process and maintain confidential data related to staff or students

3. To manage supervise and review all activities in support of the School Committee

4. To provide administrative assistance to the School Committee and Leadership Team in all matters of official
correspondence; in the consolidation and formatting of the relevant areas of the annual budget; and in the
generation of any periodic reports as needed by the committee or Superintendent for the purpose of the
committees work.

5. To work collaboratively with administrative and support staff in addressing responsibilities including school
department planning personnel policies and procedures negotiations management of grants school
department operations evaluation and other duties required by the School Committee

6. To help collect information prepare reports and presentations required by the School Committee United
States Department of Education Massachusetts Department of Elementary and Secondary Education the
Superintendent of Schools and other agencies

7. To assist in the organization and preparation of legal information pertinent to the School Department or
School Committee.

8. To function as the point of contact for Public records requests to address and prepare responses for
records requests related to the School Department or the Committee and to prepare confidential
correspondence and documents.

9. To assist the School Committee and Leadership Team in scheduling and coordinating meetings

10. Any other duties as defined by the Supervisor.

Required Qualifications:

1. A minimum of two years to five years of experience preferred of successful secretarial experience within a
public or private organizations management office

2. Demonstrated ability to collect process and maintain confidential data related to staff and /or students

3. Demonstrated experience with management and supervision of duties and personnel related administrative
support activities

4. Demonstrated ability to apply sound policies and procedures to executive work including maintaining
confidentiality coordinating multiple tasks scheduling work efficiently and communicating effectively with
others

writing skills and full proficiency with business management software and spreadsheet development
and maintenance is required

6. Demonstrated ability to prepare official correspondence organize information and generate periodic reports

7. Demonstrated ability to take initiative and work collaboratively with others within a central management
office

8. Strong writing skills and full proficiency with business management software and spreadsheet development
and maintenance required

9. Demonstrated ability to effectively communicate with staff parents and others.

The Superintendent of Schools reserves the right to waive a position qualification or determine that there is an
acceptable alternative to that qualification. If the Superintendent intends to waive a qualification such intent will
be shared with the Fall River School Committee.

Reports To: School Committee or designee evaluated by School Committee in consultation with the
Superintendent

Supervises: Clerical Staff as assigned by Supervisor

Terms of Employment: Salary and benefits will be negotiated in accordance with experience and comparison
to similar positions within the Fall River School Department. Flexible scheduling within the eight hour
framework.

Salary: Salary Range $50000-$65000; Position also includes stipend for scheduled evening meetings.
Closing Date for Applications: Until filled

The Fall River Public Schools offers all programs activities and employment opportunities without regard to
race national origin gender gender identity religion sexual orientation age and disability.