Administrative Assistant

Administrative Assistant

Job Summary

Industrial Power Solutions a Sundt Company is seeking an Administrative Assistant to support our Tempe office and team members. This position will provide general administrative support with a focus on HR payroll employee records and office coordination.

The ideal candidate is organized detail oriented bilingual and comfortable working in a fast paced environment. This role requires strong communication skills discretion when handling confidential information and a genuine desire to support coworkers and contribute to a positive team environment.

Office Location: Tempe AZ
Pay: $20 per hour

Key Responsibilities

Maintain accurate and up to date employee files records and documentation.

Respond to routine questions from applicants and employees regarding company policies benefits hiring processes and other HR related topics.

Maintain the confidentiality and integrity of employee records and information.

Conduct periodic audits of employee files to ensure required documentation is complete and properly maintained.

Manage electronic timekeeping systems and assist with employee timekeeping questions and corrections.

Assist with payroll related questions and payment issues.

Support accurate and timely payroll processing for employees.

Assist with new hire onboarding and orientation.

Assist with benefits enrollment and other employee programs.

Support planning and coordination of employee events meetings recognition programs holiday events and other company activities.

Provide general administrative support to the office and HR team.

Maintain a professional and helpful approach when supporting employees and coworkers.

Perform other duties as assigned.

Minimum Job Requirements

Bilingual in English and Spanish.

Ability to read and write in Spanish.

Excellent verbal and written communication skills.

Strong interpersonal skills with the ability to handle sensitive and confidential information with professionalism and discretion.

Strong organizational skills and attention to detail.

Proficiency with Microsoft Office Suite or similar software.

Ability to quickly learn payroll systems HR information systems electronic timekeeping systems and other computer applications.

Ability to work independently and as part of a team.

Strong customer service mindset and willingness to support employees and coworkers.

Preferred Qualifications

Previous administrative payroll HR or office experience.

Experience with payroll or electronic timekeeping systems.

Experience with an HR information system or similar employee management software.

Previous experience in a construction or industrial environment.

Physical Requirements

Primarily office based work with extended periods of sitting and computer use.

Ability to communicate effectively in person by phone and through electronic communication.

May occasionally visit project or company locations and work in environments requiring appropriate personal protective equipment.

Safety Level

Safety Sensitive

Note: Jobs with the Safety Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others.

About Us

As a 100% employee owned contractor when you work at Industrial Power Solutions a Sundt Company youre not just joining a company youre joining a culture. Because every employee is an owner our team is deeply invested in the quality of our work and the success of our customers. From apprentices to experienced professionals were committed to developing our people and providing opportunities for long term career growth.

Industrial Power Solutions is a high level industrial electrical and controls contractor providing design to installation solutions across industries including water and wastewater manufacturing food processing energy mining industrial buildings and infrastructure. Our team is known for solving complex problems through innovation technical expertise and strong relationships with our customers employees and industry partners.

At IPS and Sundt we offer competitive pay employee ownership through the Employee Stock Ownership Plan (ESOP) a 401(k) industry leading benefits training and opportunities for professional growth. Were driven by skill grit and purpose as we continue working toward our goal of being the most skilled builder in America.

Equal Opportunity Employer

Industrial Power Solutions is an Equal Opportunity Employer. We consider qualified applicants without regard to race color religion sex national origin disability veteran status or any other protected status under applicable law.

Benefits

Market Competitive Pay (Paid Weekly)

Employee Stock Ownership Plan (ESOP) and 401(k)

Industry Leading Health Coverage

Paid Time Off and Holidays

Medical Health Savings and Wellness Credits

Flexible Spending Accounts

Employee Assistance Program

Workplace Wellness Programs

Mental Health Program

Life and Disability Insurance

Employee Owner Perks

Educational Assistance

Sundt Foundation Charitable Employee Owners Program