Administrative Assistant, Technology, Data & Analytics
Job Location:
Long Island, NY - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The Estée Lauder Companies Inc. is one of the worlds leading manufacturers marketers and sellers of quality skin care makeup fragrance and hair care products and is a steward of luxury and prestige brands globally. The companys products are sold in approximately 150 countries and territories under brand names including: Estée Lauder Aramis Clinique Lab Series Origins MAC La Mer Bobbi Brown Cosmetics Aveda Jo Malone London Bumble and bumble Darphin Paris TOM FORD Smashbox AERIN Beauty Le Labo Editions de Parfums Frédéric Malle GLAMGLOW KILIAN PARIS Too Faced the DECIEM family of brands including The Ordinary and NIOD and BALMAIN Beauty.
This Administrative Assistant role is a direct report to the Tech executive and is responsible for providing support for day-to-day operations. They are a key player in ensuring smooth and effective operations for the executives group as well as across global Technology D&A.
Key Roles & Responsibilities
- Manages and prioritizes executives calendars
- Supports meeting scheduling coordination preparation as needed capturing follow up action items and follow-up as needed
- Plans and supports events (e.g. off-sites summits conferences team meetings)
- Coordinates special projects as needed
- Monitors organizes and where applicable actions executives email
- Plans travel and manages expense reports; both within US and globally
- Creates communications and presentations as needed
- Maintains function-level distribution lists
- Interacts with executives and coordinates with assistants across the organization
- Other responsibilities as needed
- Min. 3-5 years of administrative experience in fast-paced corporate environment
- Experience managing multiple executives and client groups naturally able to juggle many priorities at once
- Extremely detail-oriented takes pride in being thorough and accurate
- Able to adapt to and thrive in an agile and dynamic work environment
- Seasoned at managing executives work schedules events and travel arrangements (including international)
- Natural relationship-builder with executives team members and admin peers
- Effective communicator both written and verbal can adapt tone and message based on audience type
- Solution-oriented and pro-active at investigating and implementing the best resolution
- Uses sound judgment to balance priorities effectively and meet deadlines
- Comfortable escalating issues and operating effectively in times of ambiguity or uncertainty
- Able to work in a hybrid-office approach; required in-office time 3 days per week. Must live in NYC metro area and be within commutable distance from the office.
- Proficient in Excel PowerPoint SharePoint Outlook Visio and Concur.
- Maintains utmost confidentiality and professionalism.
- Interest in beauty industry and/or technology a plus
Pay Range:
The anticipated hourly range for this position is$32.20to $50.75. Exact hourly rate depends on several factors such as experience skills education and budget. Hourly range may vary based on geographic addition to hourly rate this position may be eligible for an annual discretionary bonus education and budget. Salary range may vary based on geographic location.
In addition to base salary this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company addition The Estée Lauder Companies offers a variety of benefits to eligible employees including health insurance coverage (medical dental and vision insurance) wellness and family support programs life and disability insurance retirement savings plans paid leave programs education-related programs paid holidays and vacation time and many others. Many of these benefits are subsidized or fully paid for by the company.
Equal Opportunity Employer:
It is Companys policy not to discriminate against any employee or applicant for employment on the basis of race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth and related medical conditions) gender identity or gender expression (including transgender status) sexual orientation marital status military service and veteran status physical or mental disability protected medical condition as defined by applicable state or local law genetic information or any other characteristic protected by applicable federal state or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview please contact
Michigan Applicants: Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
Philadelphia Applicants: Philadelphias Fair Chance Hiring Law
Rhode Island Applicants: The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the states workers compensation law.
Required Experience:
Junior IC
