Administrative Assistant Support Services

A little about us Kidango () is an early learning nonprofit committed to setting every child on a path to thrive in kindergarten and in life. We believe that all children can reach their full potential if they and their families have access to the right opportunities and resources. As the largest child care provider in the San Francisco Bay Area we provide thousands of children especially those from low-income families with safe healthy nurturing environments and relationships. Through our policy work we aim to take our expertise beyond the children and families that we serve and drive change in early childhood education at the local state and federal levels. Our goal is to make sure all children have the social emotional and academic skills they need to learn grow and realize their potential.

About The Role

The Administrative Assistant to Support Services is responsible for providing comprehensive administrative support to the VP of Support Services and contributing to the effective operations of the Support Services departments office which is comprised of the Mental Health Services and the Early Intervention and Inclusion Services programs (EIIS) and in accordance with Kidangos facilities and safety plans.

What Youll Be Doing

• Provide administrative support to the VP of Support Services.
• Assist with the management and organization of correspondence including emails letters and other communications including reviewing and responding to emails calls and other department inquiries.
• Coordinate and manage logistics for meetings and events; assist preparing materials including agendas resources and presentations; take minutes and gather notes and feedback at meetings for the Support Services Department.
• Manage calendars and make travel arrangements.
• Create letters documents spreadsheets and presentations.
• Provide administrative support focusing on maintaining and managing AWARDS our Electronic Health Record system for the Support Services Department.
• Provide relevant administrative consultation and training to staff for the Support Services Department.
• Maintain accurate records of staff certifications and training ensuring all required credentials are current and in compliance with organizational and regulatory standards.
• Audit EHR and binder systems ensuring staff meet compliance
• Participate in reflective supervision meetings all-staff team meetings and community functions for the EIIS program.
• Coordinate and communicate info between VP of Support Services staff partners management and stakeholders.
• Provide support for the Support Services teams initiatives projects and events including event planning.
• Collaborate with VP and Directors to ensure the efficient and effective operation of the Support Services department.
• Provide customer service and support to the Support Services staff families and community partners as needed.
• Support development and maintenance of the Support Services program policies procedures and documentation.
• Help with the collection analysis and reporting of data related to Support Services programs and initiatives.
• Handle all clerical work orders and procure department supplies.
• Perform other duties as assigned.

Preferred qualifications

• Minimum of AA degree or equivalent two years clerical office support.
• Previous experience in data entry.
• Strong written and oral communications skills with the ability to proofread and spell accurately.
• Able to organize and maintain records effectively and efficiently.
• Proficient In Microsoft Office specifically Word Excel Internet and PowerPoint.
• Ability to work effectively and efficiently using a positive approach with a diversity of people.
• Ability to demonstrate diplomacy and professionalism in working with all levels of staff and the public.
• Must be flexible to the companys core work hours and other work schedules and at work locations as needed.
• Bilingual in English and Spanish desired.

Additional Requirements

• Must pass a health screening and TB test
• Must pass background fingerprint clearance
• Valid Driver License
• Must be 18 years or older
• The ability to lift up to 30lbs may be needed during some job duties
• The employee will be required to use hands for computer work answering phone calls etc.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions

Perks

• An opportunity to improve real lives solve hard problems and change the world
• Friendly supportive and adventurous environment with a team of engaged colleagues
• A comprehensive industry-leading benefits package
• Opportunities to connect with and learn from colleagues and partners around the world

Drug-Free Workplace

We believe every employee has the right to work in an environment that is free from all forms of unlawful discrimination. Consistent with applicable laws Kidango makes all decisions involving any aspect of the employment relationship without regard to race color religion age gender sexual orientation marital status national origin citizenship the presence of any physical or mental disability of someone otherwise qualified veteran status genetic information or any other status or characteristic protected by local state or federal law other than those positions which are deemed ministerial in nature. Discrimination and/or harassment based on any of those factors are inconsistent with our philosophy of doing business and will not be tolerated. This policy of non-discrimination applies to all aspects of application procedures hiring advancement transfers reductions in force discharge compensation training or other terms conditions and privileges of employment.

EEO

A diverse and inclusive workplace where we learn from each other is an integral part of Kidangos culture. We actively welcome people of different backgrounds experiences abilities and perspectives. We are an equal opportunity employer and a great place to work. Join us and help us achieve our mission!

If you need assistance or accommodation to complete your application please contact our recruitment team at . Were happy to support you through the process.