Administrative Assistant

We are one of the largest mechanical electrical and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial food processing commercial institutional healthcare pharmaceutical and bio-fuel projects.

Shambaugh is looking for a Contracts Administrative this position you will be responsible for assisting with scanning copying mailing and logging construction contracts.

#shambaugh #LI-DF #LI-Onsite

• Work closely with the contracts team to ensure timely and accurate recording of all contracts throughout the various phases
• Scan copy and mail contracts and keep records as needed on the status of projects
• Maintain accurate electronic records of all contracts
• Research and retrieve archived documents
• Maintain confidentiality
• Send emails as needed to internal customers to follow up or acknowledge information that is needed
• Request COIs for new Clients and Maintain COIs for existing Clients
• Submit Monthly Hours for appropriate Clients
• Complete all Owner Client Specific Information - if applicable
• Make sure our grades with Clients are Bs and above
• Get help from appropriate people as needed
• Other duties as requested

• Proficiency in computer usage and above basic Microsoft Office & Windows skills required
• Experience with AS400 a plus
• Communication planning organizational skills via verbal written and electronic mediums
• Quality Control skills accuracy and thoroughness
• Quantity strong work ethic able to multi-task and quickly shift priorities
• Regular and reliable attendance including the ability to work extended hours and weekends as required

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