Administrative Assistant, Signal Kinetics

Posting Description
ADMINISTRATIVE ASSISTANT SIGNAL KINETICS Media Labto provide varied and complex administrative support to Professor Adib and the Signal Kinetics research group. Responsible formonitoring all financial activities for the research group including working with the Media LabFinance team regularly to review established budgets and spending including reporting back tothe group Director as needed; schedule PI and group calendars including monitoring important deadlines. Meeting setup mayinclude room reservations catering set up and clean up; maintain update and ensure the groups team and project web pages are up to date; triage inquiries to facilitate communication between faculty staff students member companies(shareholders) guest speakers etc. This includes greeting visitors and helping to coordinatesponsor visits; attend daily/weekly lab meetings and events occasionally outside standard work hours (for Asianmember companies); assist with award reporting such as drafting documents/forms using criteria from provided rubric and published technical papers from the research group 2-3 times per year; assist with coordinating standard event logistics for up to 2 events held at MIT with variedattendance from 30-85 people webinar sessions and an occasional off-site event.

The full job description is availablehere.

Job Requirements

REQUIRED: High School diploma or equivalent; three years of experience as an administrative assistant or related experience; flexibility and an aptitude for handling a wide variety of duties; ability to learn quickly and work with critical time demands; strong organizational skills; excellent verbal and written communications skills with demonstrated proficiency in Englishgrammar and composition; advanced computer skills including proficiency with Macintosh computers and Microsoft Office(Word Excel PowerPoint) and GSuite programs.PREFERRED: Associate or bachelors degree; experience in website development and maintenance; and experience in writing grants/proposals.

This is a part-time position (20 hours/week) with a hybrid schedule. Prof. Adibprefers 9 am to 1 pm hours on-site at MITMon Weds Fri or Mon Thurs Fri.

Application material must include a cover letter.

7/23/2026