Administrative Assistant Sheriff's Office

Welcome to the King William Countys Employnment Opportunities Page!

King William County encourages the diligent efforts of jobseekers to pursue and sustain gainful employment. As an organization we understand the importance of meaningful work and intend to foster an environment of productive qualified and competent individuals who seek to achieve a common goal.

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Click on the job title that piques your interest or that relates to your education and experience and then click the Apply link.

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King William County is an Equal Opportunity Employer and is inclusive of all persons. Employment with the County is not limited by race ethnicity class sex gender gender identity transgender status marital status age sexuality pregnancy disability medical condition education spiritual beliefs creed culture tribal affiliations national origin political beliefs and/or veteran status.

Wecommitted to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment services programs and activities. To request a reasonable accommodation under the Americans with Disabilities Act (ADA) please email the Human Resources department atbor contact us by phone at .

Under general supervision this position performs routine to moderately complex administrative and clerical work in support of the Sheriffs Office. Work involves managing daily operations handling criminal/civil documents updating personnel files and performing assigned tasks by the Sheriff. This position reports directly to the Sheriff of King William County.

• Builds and maintains positive relationships with the community.

• Provides excellent customer service.
• Handles inquiries non-emergency calls and visitors to the office.
• Research databases for civil/criminal documents. Creates case files and maintains filing systems.
• Create CAD calls for citizens needing LE assistance collects identifying information and provides necessary paperwork.
• Maintains personnel files for training general information and incidents.
• Updates vacation sick and overtime leave in collaboration with the County Finance Department.
• Responds to employee questions concerning accumulated leave.
• Prepares invoices for approval by the Command Staff.
• Calculates invoice totals charges to correct department/budget lines and investigates discrepancies.
• Assists the Sheriff with annual budget.
• Maintains the Sheriffs schedule and command staff calendar.
• Submits yearly documentation to the state for financial audits and questionnaires.
• Collects and/or records statistical data.
• Maintains expenses and certifications for K9s.
• Maintains all general files for alarms released property and traffic summons.
• Prepares State and County reports.
• Orders and maintains office supplies.
• Advises County Administration Office of office insurance claims; follows up with repair estimates reimbursement costs and etc. until settled.
• Advises County Administration of Worker Compensation claims; follows up any correspondence invoices and etc. until claim is settled.
• Receives and/or reviews various records and reports such as invoices personnel weeklies vehicle maintenance reports checks money orders cash criminal warrants civil documents and insurance requests.
• Prepares and/or processes various records and reports such as accumulated time jury lists vehicle reports accounts payable traffic/summons report grant activity and civil activity report.
• Refers to Department policy manual COIN manual DAPRO manual County policy manual policy and procedure manuals codes / laws / regulations publications and reference texts etc.
• Uses a variety of supplies such as office supplies equipment supplies etc.; and a variety of computer software such as Microsoft Word DAPRO Microsoft Excel VCU Traffic etc.
• Performs other duties as assigned.

Must be able to communicate orally and in writing effectively. Maintain records organize use telephone listen comprehend and follow directions. Ability to learn new concepts policies and procedures of the Sheriffs Department. Establish and maintain working relationships with County officials employees and the general public.

Requires a high school diploma or GED equivalent supplemented by one to two years of responsible administrative or clerical experience; or any equivalent combination of education training and experience which provides the required knowledge skills and abilities needed to successfully perform the job.

Additional Requirements

An acceptable comprehensive background investigation to include a local state and sex offender criminal history check must possess a valid drivers license with an acceptable driving record and submit to a pre-employment drug screen.